1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEE TING Thursday 8 January 2026 at The Lambe School, Gaston Street, East Bergholt Present – Parish Councillors Councillor J Miller (Chair of the Council) Councillor N Roberts (Vice-Chair of the Council) Councillor R Allen Councillor M Burns Councillor S Davies Councillor R Elmer Councillor M Hockley Councillor M Hurley Councillor L Matthews Councillor J Price Councillor R Smith Councillor G Woodcock In Attendance G White, Parish Clerk N. Reed, Media Consultant Three guests from East Bergholt High School Three members of the public OPEN PUBLIC SESSION The Chair welcomed [...]

1 EAST BERGHOLT PARISH COUNCIL East Bergholt Parish Council Meeting Thursday 12 February 2026 at 7.30 pm at The Lambe School, Gaston Street, East Bergholt Dear Councillors Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish Council which will take place on Thursday 12 February 2026 at 7.30 pm at The Lambe School, Gaston Street, East Bergholt. Yours sincerely Graham White Parish Clerk 5 February 2026 AGENDA OPEN PUBLIC SESSION Prior to commencement of the Council’s business, the opportunity will be given to members of the public to make representations to the Council or to [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. Severity 5Risk of death 4Risk of serious Injury eg broken bones 3Minor Injury 2Cuts and bruises [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. Severity 5Risk of death 4Risk of serious Injury eg broken bones 3Minor Injury2Cuts and bruises Inadequate [...]

1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE STRATEGY, POLICY AND FINANCE COMMITTEE MEETING 4 December 2025 Present – Parish Councillors Councillor R Elmer (Chair) Councillor M Hockley Councillor J Miller Councillor J Price In Attendance G White, Parish Clerk No members of the public 1. APOLOGIES FOR ABSENCE Apologies from Councillors Burns, Hurley and Roberts were noted. 2. DECLARATIONS OF INTEREST None. 3. SPF GENERAL BUDGET The Committee proposed budgets for the current budget heads with increases and decreases as considered appropriate. Three new budget heads were added, Community Sessions, £500; Traffic Consultants (transferred from Neighbourhood Plan Committee), £16,500; [...]

1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE EXTRAORDINARY STRATEGY, POLICY AND FINANCE COMMITTEE MEETING 6 October 2025 Present – Parish Councillors Councillor R Elmer (Chair) Councillor M Hockley Councillor M Hurley Councillor J Miller Councillor J Price Councillor N Roberts In Attendance G White, Parish Clerk OPEN PUBLIC SESSION No members of the public were in attendance. 1. APOLOGIES FOR ABSENCE None. 2. DECLARATION OF INTERESTS None. 3. FINANCIAL PROVISION FOR PLAYING FIELD FENCING The Clerk advised the Committee that the Playing Field Committee had met immediately before this Committee and resolved to carry out urgent rabbit proof fencing [...]

1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE STRATEGY, POLICY AND FINANCE COMMITTEE MEETING 18 September 2025 Present – Parish Councillors Councillor R Elmer (Chair) Councillor S Davies Councillor M Hockley Councillor J Miller Councillor J Price Councillor N Roberts In Attendance G White, Parish Clerk Linda Bestow, Lambe School OPEN PUBLIC SESSION Linda Bestow presented the Lambe School CIL application. The current kitchen was of late 70s/early 80s vintage and was worn out. It was not hygienic and was hard to keep clean. With new and younger residents, such as families and teenagers, a better facility was necessary. A [...]

EAST BERGHOLT PARISH COUNCIL Strategy, Policy and Finance Committee Meeting Thursday 29 January 2026 at 8.00pm at The Lambe School, Gaston Street, East Bergholt AGENDA OPEN PUBLIC SESSION - Prior to commencement of the Committee business, the opportunity will be given to members of the public to make representations to the Committee or to ask questions. 1. WELCOME AND APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST – To receive any declarations of interest. 3. MINUTES – To approve the minutes of the meetings of 18 September, 6 October and 4 December 2025 (attached). 4. MATTERS ARISING/UPDATES – To consider any [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. AN/members of the public 3 1 1 3 1 1 AN 1 1 1 1 1 [...]