EAST BERGHOLT PARISH COUNCIL Persistent or Vexatious Correspondenceand/Complaints Policy This policy is similar to many others which have been adopted by Parish Councils and local authorities across the country to address a matter of increasing concern. It aims to help protect individual council employees and elected representatives (councillors) from the impact of receiving excessive amounts of persistent and vexatious correspondence in the course of their duties. Such correspondence might come from a single source or multiple sources but the negative effect on the recipients can become a matter of real concern to those individuals personally, as well as consuming disproportionate [...]

1 EAST BERGHOLT PARISH COUNCIL STANDING ORDERS INDEX Standing Order Page Standing Order Page 1 Meetings 2 10 Voting on appointments 10 1.1-1.43 Venue 2 11 Liaison with Councillors 10 1.54 Notice 2 12 Chair of the Council 10 1.5- 1.110 Public Access/Participation 2 13 Committees and sub- committees 11 1.121- 1.132 Reporting 2 13.97- 13.198 Committee business 11 1.143- 1.154 Presiding 3 13.2019 Advisory Committees 12 1.615- 1.187 Voting 3 13.21- 220 Working Groupsg Parties 12 1.198 Minutes 3 14 The Clerk 12 1.2019- 1.221 Code of Conduct 3 15 The Proper Officer 13 1.232- 1.243 Quorum 3 16 [...]

COUNCIL MEETING 12 FEBRUARY 2026 REVIEW OF COUNCIL POLICIES 1. Standing Orders Standing Orders are the mainstay of the Council’s legal, regulatory and administrative functions. They are kept under constant review to ensure that they are up to date and that the Council adheres to their requirements at all times. Even so, upon annual review, closer consideration is given to see whether any improvements can be made. An annual review has been conducted by Councillor Roberts and the Clerk. Although no major amendments are necessary, a number of typographical errors have been identified and corrected. Additionally changes to procedures resulting [...]

Council Meeting 12 February 2026 Summer Fair 2026 The council is asked to facilitate the Summer Fair 2026 to coincide with In Our View, the celebration of 250 years of John Constable. It is proposed that the summer fair will conclude the main week of celebrations of John Constable (birthday is June 11) with the event on SUNDAY, JUNE 14. This date has provisionally been agreed with the Sports Council and will not clash with any cricket arrangements. It is hoped that the fair will build on the success of last year’s event which was popular and successful despite the [...]

In 2021, as part of the Neighbourhood Plan revision, EBPC commissioned the “Historic Landscape Survey of East Bergholt and The Cultural Legacy of East Bergholt” report. This report highlighted the international status of our village landscapes. We can still see today the same scenes that Constable painted and made famous over 200 years ago. As a result of this report, in Spring 2025, Babergh District Council jointly with EBPC commissioned the “East Bergholt Conservation Area Appraisal” report in order to assess the value of conserving this landscape. This report summarises the option to extend East Bergholt’s conservation area to conserve [...]

SCHEDULE OF PAYMENTS - JANUARY 2026 Date Ref Payee Purpose Gross Net VAT Bank Transfer 05/01/2026306The Gattinetts Office rent - Jan 736.67 613.89 122.78 05/01/2026307Amazon Litter picker supplies 50.97 42.47 8.50 05/01/20263084YP Youth Club service Q4 2982.00 2982.00 05/01/2026309Honk Media Media contract - Dec 475.00 475.00 05/01/2026310LJH Plumbing Toilet repair 180.00 180.00 05/01/2026311Bank Transfer Deposit to current 50000.00 05/01/2026312MJR Electrical ServicesPavilion electrical works 1104.40 1104.40 13/01/2026313Octopus Energy Toilets electricity 1-31 Dec 50.37 47.97 2.40 15/01/2026314BT Business bill part - Jan 66.46 55.38 11.08 15/01/2026315Honk Media Christmas market artwork 80.00 80.00 15/01/2026316Bland Landscapes PF rabbit-proof fence 14409.8912008.24 2401.65 20/01/2026317HM Land Registry [...]

PARISH COUNCIL REPORT FEBRUARY 2026 Heath Road The Hills application for the second phase on the Heath Road development is still not scheduled to go before the planning committee as the planning officer is still waiting for responses from two of the necessary consultees. Asset of Community Value After a meeting of residents at Old Hall last year, parish councillors promised to consider applying to make the old Co-Op shop an asset of community value. After taking advice from officers at Babergh, there is a reasonable chance of a successful application so the Parish Clerk and I have started gathering [...]

January 2026 Samford Report 20mph Speed Limit Policy Suffolk County Council is introducing a simplified policy allowing communities to more easily apply for 20mph limits in residential and pedestrian-heavy areas. Schemes will be locally funded and assessed based on traffic speeds, road character, and presence of vulnerable road users. Council Budget 2026/27 The Council outlines an £850m budget focused on protecting frontline services amid rising demand—especially in adult and children’s social care. Proposals include £46.5m in savings, a 4.99% Council Tax rise, and continued capital investment in transport, education, and infrastructure. Fostering Documentary with Adam Buxton A new short documentary [...]