1 EAST BERGHOLT PARISH COUNCIL FINANCIAL REGULATIONS Contents 1. General .......................................................................................................................................... 2 2. Risk management and internal control ..................................................................................... 3 3. Accounts and audit ...................................................................................................................... 4 4. Budget and precept ..................................................................................................................... 5 5. Procurement ................................................................................................................................. 6 6. Banking and payments ............................................................................................................... 8 7. Electronic payments .................................................................................................................... 9 8. Cheque payments ..................................................................................................................... 10 9. Payment cards ........................................................................................................................... 10 10. Petty Cash .................................................................................................................................. 11 11. Payment of salaries and allowances ...................................................................................... 11 12. Loans and investments ............................................................................................................. 11 13. Income ......................................................................................................................................... 12 14. Payments under contracts for building or other construction works .................................. 13 15. Stores and equipment ............................................................................................................... 13 16. Assets, [...]

EAST BERGHOLT PARISH COUNCIL CODE OF CONDUCT FOR EAST BERGHOLT PARISH COUNCILLORS This Code of Conduct is based on the Model Code of Conduct developed by the Local Government Association (LGA) with support from the National Association of Local Councils (NALC) and the Society for Local Council Clerks (SLCC) in response to recommendations from the Committee on Standards in Public Life. Since its introduction in 2020, the model code has been adopted by local authorities at all levels including Suffolk County Council and Babergh District Council and is recommended to local councils in Suffolk by Suffolk Association of Local Councils [...]

COUNCIL MEETING 8 JANUARY 2026 REVIEW OF COUNCIL POLICIES 1. Code of Conduct for East Bergholt Parish Councillors 1.1 At its meeting on 14 November 2024, the Council reviewed, approved and adopted the model code of conduct developed by the Local Government Association with support from the National Association of Local Councils. This model code was adopted by authorities at all levels including Suffolk County Council and Babergh District Council and was recommended to all local councils in Suffolk, by Suffolk Association of Local Councils. 1.2 During the ensuing year members have adhered to the code and its requirements and [...]

106.25.26 COMMUNICATIONS REVIEW Councillor Burns presented her report which reviewed current communications and made recommendations for improvements. She invited questions from members. Following discussion, it was proposed by Councillor Burns, seconded by Councillor Miller and RESOLVED (nine voted for, none voted against) that: 1, The Chair/Vice-Chair should give verbal (or written reports to each Council meeting; 2. There should always be group emails to all councillors, from the Chair or Clerk, when there is new information to share. It was proposed by Councillor Burns, seconded by Councillor Roberts and RESOLVED (nine voted for, none voted against) that: 3. Council meetings [...]

EB Parish Council Communications Review MB and NR, 05.11.2025 Goals To give residents more information about what the parish council is doing For that information to be clear, engaging, and inclusive To encourage residents/other stakeholders to engage with the PC so that our improved communications are two-way To enhance the PCs reputation so we are seen as competent and approachable people. To maximise the impact of resources we have already. Note: This review is concerned with direct PC business/information only - not information from other organisations that we are asked to share. Internal Communication We need to make sure that [...]

Council Meeting 8 January 2026 Budget and Precept 2026/27 The Budget 1. In the autumn cycle of meetings, the standing committees considered their budget requests for 2026/27. The direction to committees from the Chairman of the Strategy, Policy and Finance Committee was that apart from SPF Committee, no committee budgets were to contain contingencies and expenditure should be limited to stated budget heads. If the total budget exceeded the precept, the balance would have to be taken from the Council’s unallocated reserves. 2. The Strategy, Policy and Finance Committee met on 25 November 2024 to review the committee submissions and [...]

59Council Meeting 8 January 2026 BUDGET MONITOR 202 5/26 Q3 1. All Committees The Council’s budget for 2025/26 was £207,383.50 of which £160,000 was funded by the Precept, the remainder to be taken from reserves as necessary. At the end of Q3 the Council had spent £115,216.86 which represents 68.6% of the precept and 72% of the budget. 2. Burial Grounds At the end of Q3, the Burial Grounds Committee had spent £3,103.73 (34%) of its budget of £9,120. Rabbit-proof fencing has been ordered for installation in February 2026 which will take up much of the remaining balance. Cemetery fees [...]