106.25.26 COMMUNICATIONS REVIEW
Councillor Burns presented her report which reviewed current communications and made
recommendations for improvements. She invited questions from members.
Following discussion, it was proposed by Councillor Burns, seconded by Councillor Miller
and RESOLVED (nine voted for, none voted against) that:
1, The Chair/Vice-Chair should give verbal (or written reports to each Council meeting;
2. There should always be group emails to all councillors, from the Chair or Clerk, when
there is new information to share.
It was proposed by Councillor Burns, seconded by Councillor Roberts and RESOLVED (nine
voted for, none voted against) that:
3. Council meetings should end with a short discussion/agreement on the key
communication points/messages from that meeting which need to be publicised;
4. Committee Chairs/Councillors with particular interests or projects should take
responsibility for requesting updates/publicity for those interests or projects;
5. Requests for updates/publicity should go to the Clerk;
6. There are a number of key messages which should be permanently seen on all our
platforms. These are:
The dates of council meetings
A clear, friendly invitation to residents to attend council meetings;
The Parish Council contact details, especially our website address.
It was proposed by Councillor Burns, seconded by Councillor Miller and RESOLVED (seven
voted for, none voted against) that:
7. Some existing website copy be re-written so it is more engaging and inclusive;
8. The Clerk to manage website updates (see also 5. above);
9. Make sure we submit 400 words to the parish magazine even if the deadline cannot be
extended to align with Council meeting dates;
10. Ask Griers if we can have a bigger noticeboard;
11. Councillors and staff to make sure they are aware of social media guidelines contained in
the Council’s Media and Social Media Policy.
Due to the lateness of the hour the Chair sought a vote as to whether consideration of this
matter should continue. Two voted for continuation and five voted for deferral and
consequently the remainder of the report was deferred to the next Council meeting or
alternative appropriate meeting.