EAST BERGHOLT NEIGHBOURHOOD PLAN GROUP
5 JANUARY 2021 AT 7.30PM – ZOOM VIRTUAL MEETING (hosted by Cllr Miller)

Attendees:, Cllr N Roberts, Cllr R Lansdell, Cllr J Miller, Cllr P Dent, Cllr C Cathcart,
Cllr R Wombwell, R Toyne, T Brigden, B Matthews V Ayton (Clerk)

Apologies: J Lyall, C Tuppen

1) Welcome Cllr Cathcart.
Cllr Wombwell informed the group he was handing over to Cllr Cathcart who was to be
Project Manager and would chair the meeting. Welcomed by all.

2) Matters arising from notes of 9.12.20 (attached to agenda):
PD to check if Clerk has a copy of Annex 6 of Heritage report
Whole document been returned to author for grammatical and spelling corrections.
Revised copy to be sent to this group and PC. RW plus 2 others have trial site trying to
link paintings to maps. To report to PC what doing and send to this group for
comment.
JM to follow up with Babergh to see when EBNP policy might happen.
R Hobbs, BDC our NP not his priority, will speak to Tom Barker, BDC.
NR to draft the points to be considered in making the decision in principle of the number of
sites to be allocated.
To speak to Phil Isbell as unclear. 3 sites not in draft JLP, left out because of legal
challenge, are they strategic or not? If non strategic can do detailed response to
planning application(s).
NR draft paper on Site Allocation (circulated with agenda) for recommendation to PC
following discussion it was agreed to defer it to next meeting. Meanwhile all to
consider whether or not we should choose to allocate an additional site – for discussion
at the next meeting.
JM to connect CT to Cassie Clement for further discussion on climate
change/environmental policies
Not actioned. JM to connect Cassie with Chris Tuppen. ? Involve Cassie with Museum
Idea. Ground heating dropped from Heath Road plans, important aspect to raise in
BDC submission.
RW to talk to PI on IT/data management
PI sending material to RW
PD to find details of consultant analyst to independently evaluate questionnaires returned.
Spoken to them, happy to do as in 2014 for £5 an hour increase, i.e. £25. Suggest use
tick boxes with one comment box at end. Only question on new areas. On-line Pilot
questionnaire suggested. TB to research professional companies to help. Ideas included
QR code on questionnaire and to enlist village groups.
PD to draft a communications strategy
VA to assist PD.
All to seek new volunteers to help in driving the plan
Tony Brigden and Brian Matthews were welcomed to the group.

3) Questionnaire
Covered above.

4) Distribute responsibilities
NR had written a paper in November 2020 identifying the topics:
– housing (JM & NR)
– character & heritage (JL)
– landscape environment and ecology (JL)
– transport ( all modes) (NR TO ASK Cllr Price)

– tourism & economy (?)
– infrastructure (CT)
– sustainability (CT)
– village questionnaire (professional company, PD & other members)
– design guidelines (JL)

RW to look at IT systems for collaborative working on documents and let group know.

5) To agree the next steps
JM –All identified in responsibilities above to report back on their changes at each meeting.
TB – to find company for questionnaire to focus us.
VA – to let JL & CT know their responsibilities and how to do them.
VA – no longer use bcc so all know each others email addresses.

6) A.O.B.
TB – Visioning – NP Projects, have been researching and need scoping and developing.
JM to send PC projects update to TB.
NR – Communications Strategy should identify stakeholders to liaise with i.e. Flatford NT
BM – Requested word version of current NP. RW – To ask PI to send it.

7) Recommendations to PC – None. VA to inform the PC Clerk.

Meeting closed at 22.05