EAST BERGHOLT NEIGHBOURHOOD PLAN 23 MAY 2023 AT 7.30PM BY ZOOM
Attendees: Cllr J Miller, Cllr N Roberts, C Tuppen, J Lyall, F Mullins, N Downton, B Matthews,
V Ayton (Clerk)

1) Apologies: Cllr S Davies (nominated chair by new PC), Fiona Mullins
JM agreed to Chair the meeting in SD absence

2) Minutes 27.2.2023 – Agreed

3) Matters arising 27.2.2023 – None as all on agenda

4) Progress Update
NR – R Hobbs had clarified question on new site. Following 6 steps (item5 February minutes).
CLT – ND/JM/NR agreed to meet with R Hobbs & P Bryant post election.
M Russell from Babergh attending EBNP transports meeting tomorrow so NR speak with him.
JL/ND overhead image of village center done.
JL – SD sister available 24 May as Facilitator
VA – Julia PGA available and costs for 24 May received
JM/NR/JL – identified what to bring out at meeting from PJA report
JM – Parish Council agreed to publish results of all 3 surveys.
VA – put on website and in Parish Mag when given go ahead by JM
VA – to send traffic survey aggregated results from CC to NR
NR to speak to Julia, PJA about publishing their vehicle movements & speeding data after
analysing for us
50 hard copies of report available tomorrow, get it put on website.
JR to ask SCC for their travel survey report
VA – Government not yet given funds to Locality for grants for consultant to undertake NR
brief

5) Consultant selection and recommendation for hiring selected Team and
endorsement to take to the June PC meeting. (Fee Paper attached)
NR – 3 responses from 5 invitations. FM/NR/CT considered applications. Proposed trio of
Rachel Leggett/ Andrea Long/Louise Cornell strong on process and delivery, production costs
and will do conditions and communications statements. Will start September, not be billed
for overrun. Zoom interview 26/4, have good relationship with Babergh and good alignment
with Local Plan. Propose 1 day with this group to form frame of reference. Will update our
evidence base, take existing plan to see what updating required, ?housing needs?, work with
us on design code, then work with us on updating the EBNP. They understood our need for
space.
JL would like Historic England man engaged with the consultants on this.
VA to do recommendation to PC

6) Feedback from topic areas:
– sustainability (CT) – not here
– housing – (JM & NR) – nothing
– character & heritage, design guidelines, landscape environment(JL) – nothing
– ecology (EK/JL) – connect EK with consultants
– transport (all modes) (??) – public meeting tomorrow
– tourism & economy (JM) –meeting with Babergh yet to see feedback,
JL considering attending ‘walking with Constable’ one day workshop in Cambridge
– infrastructure (BM) – nothing, work needed on other chapters first
– biodiversity (IB?) – nothing

7) To agree the next steps – VA to circulate

8) A.O.B. –
1) Transport public meeting 24 May in Congregational Church
JL ?Largish crowd; boards up with PJA drawings;50 copies of report available; Karen as
facilitator; JM to do intro; 7.30 – 9.30; Slide presentation; Q&A; split into groups 5/6
brainstorm what heard/seen; not talk money; post-it notes on wall boards; NP members
circulate groups; Karen summary; businesses to separate room; airing ideas not force
anything.
2) Next meeting- end June beginning July,?SD? availability. BM to do headlines document to
focus the meeting. Need to know what/where we are, helpful for consultants in September

9) Recommendation to PC June meeting
‘The Neighbourhood Plan Committee recommends that the Parish Council agree to the
appointment of ‘3 separate consultants working together as ‘Rachel Leggett & associates’
and ‘Compass Point Planning and Rural Consultants’ to progress East Bergholt’s
Neighbourhood Plan (EBNP) Revision and prepare a Revised Draft Plan for a consultation fee
of £13,900.’