1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE STRATEGY, POLICY AND FINANCE COMMITTEE MEETING 19 March 2026 Present – Parish Councillors Councillor R Elmer (Chair) Councillor M Hockley Councillor J Miller Councillor N Roberts In Attendance G White, Parish Clerk OPEN PUBLIC SESSION No members of the public were present. 1. APOLOGIES FOR ABSENCE Apologies for absence received from Councillor Burns were noted. 2. DECLARATION OF INTERESTS None 3. MINUTES The minutes of the meeting of 29 January 2026 were approved as a correct record. 4. MATTERS ARISING/UPDATES Minute 5 Conservation Area Assessment – Councillor Miller reported that Babergh DC’s [...]

EAST BERGHOLT PARISH COUNCIL Strategy, Policy and Finance Committee Meeting on Thursday 7 th May at 7.30pm at The Lambe School, Gaston Street, East Bergholt AGENDA OPEN PUBLIC SESSION - Prior to commencement of the Committee business, the opportunity will be given to members of the public to make representations to the Committee or to ask questions. 1. WELCOME AND APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST – To receive any declarations of interest. 3. MINUTES – To approve as a correct record the minutes of the Committee meeting held on 19 th March 2026 (attached) 4. MATTERS ARISING/UPDATES – [...]

SCHEDULE OF PAYMENTS - MARCH 2026 Date Ref Payee Purpose Gross Net VAT Bank Transfer 03/03/2026 373The Gattinetts Office rent - Mar 736.67 613.89 122.78 09/03/2026 374HCUK Cons area appraisal (part) 2860.20 2383.50 476.70 09/03/2026 375Honk Media Media contract - Feb 475.00 475.00 09/03/2026 376Manningtree tile/flooringLambe School Project 855.00 855.00 09/03/2026 377Andersons Elec ServicesLambe School Project 50.00 50.00 09/03/2026 378Andersons Elec ServicesLambe School Project 276.44 276.44 09/03/2026 379R Steele Lambe School Project 601.01 500.84 100.17 09/03/2026 380CAS Insurance ServicesPavilion etc insurance 1153.24 1153.24 09/03/2026 381Seale Print Cons area printing 150.00 125.00 25.00 09/03/2026 382Seale Print Cons area printing 98.00 98.00 [...]

Name Date agreed Date to be reviewed Cemetery Grounds Person Jan-26 Jan-27 Cemetery and Church Yard Jan-26 Jan-27 Playing Fields Jan-26 Jan-27 Council Wide Feb-26 Feb-27 Car Park Mar-26 Mar-27 Litter Picker Feb-26 Feb-27 Statement of Internal Controls Mar-26 Mar-27

EAST BERGHOLT PARISH COUNCIL Statement of Internal Controls INTRODUCTION East Bergholt Parish Council (the Council) is a local authority funded by public money and is responsible for ensuring its financial business is conducted in accordance with the law and proper standards, and that public money is safeguarded, properly accounted for, and used economically, efficiently and effectively. In discharging this overall responsibility, the Council is also responsible for ensuring that there is a sound system of internal control which facilitates the effective exercise of the Council’s functions and which includes arrangements for the management of risk. The Council is required to [...]

LAST UPDATED: 27/04/2026 POLICIES DATE REVIEWED DATE OF NEXT REVIEW CIL Policy 14/08/2025 Aug-26 Publication Scheme 11/09/2025 Sep-26 Grant Aid Policy 11/12/2025 Dec-26 Health and Safety Policy 11/12/2025 Dec-26 Grievance and Disciplinary Policy 11/12/2025 Dec-26 Complaints Policy 11/12/2025 Dec-26 Financial Regulations 08/01/2026 Jan-27 Code of Conduct 12/02/2026 Feb-27 Standing Orders 12/02/2026 Feb-27 Media and Social Media Policy 12/02/2026 Feb-27 Persistant & Vexatious Complainants Policy 12/02/2026 Feb-27 Equality & Diversity Policy 12/02/2026 Feb-27 Grant Application form 12/02/2026 Feb-27 Reserves Policy 09/04/2026 Apr-27 Data Protection 09/04/2026 Apr-27 ICT Policy 09/04/2026 Apr-27 Privacy Policy 09/04/2026 Apr-27 PIIP 09/04/2026 Apr-27 Website Accessibility Statement Withdrawn [...]

1 EAST BERGHOLT PARISH COUNCIL PARISH INFRASTRUCTURE INVESTMENT PLAN 2026 CONTEXT The Parish Infrastructure Investment Plan (PIIP) for East Bergholt sets out the identified infrastructure priorities for the village and guides CIL investment decisions to address shortfalls in infrastructure provision and future requirements. For the purposes of the plan, infrastructure includes physical, social and green infrastructure. The current PIIP was prepared in June 2022 and was revised in 2023 and 2024. This document, PIIP 2026, supersedes the current PIIP. It can be read as a stand alone document but also informs and should be read in conjunction with the Council’s [...]

EAST BERGHOLT NEIGHBOURHOOD PLAN COMMITTEE ANNUAL REPORT FOR YEAR 2025/2026 Councillors will remember considering a draft version of East Bergholt’s revised Neighbourhood Plan Regulation 14 pre submission draft for consultation in February 2025. At this point we were feeling well advanced, clear about the way ahead and looking forward to good progress and adoption in 2026. This is not how it turned out. The strategic context on which our Plan had been based changed, as if overnight, at both a national and district planning level. We faced new national planning guidance, new housing targets, and a decision by B&MS to [...]

EAST BERGHOLT PARISH COUNCIL CODE OF CONDUCT FOR EAST BERGHOLT PARISH COUNCILLORS This Code of Conduct is based on the Model Code of Conduct developed by the Local Government Association (LGA) with support from the National Association of Local Councils (NALC) and the Society for Local Council Clerks (SLCC) in response to recommendations from the Committee on Standards in Public Life. Since its introduction in 2020, the model code has been adopted by local authorities at all levels including Suffolk County Council and Babergh District Council and is recommended to local councils in Suffolk by Suffolk Association of Local Councils [...]