Agenda Item 7 CORRESPONDENCE LIST Council Meeting 12 March 2026 FINAL LIST Date Sender Subject 1. 09/03/26 Andy Risk Traffic calming on Hadleigh Road 2. 11/03/26 Matt Bevan Traffic calming on Hadleigh Road 3. 11/03/26 Harriet Martin Traffic calming on Hadleigh Road

East Bergholt Parish Council Privacy Notice Organisation East Bergholt Parish Council Policy Owner Parish Clerk Approved By East Bergholt Parish Council Approval Date [Insert date] Next Review Date [Insert date] 1. Who We Are East Bergholt Parish Council is responsible for providing local governance and community services within the parish. For the purposes of data protection legislation, East Bergholt Parish Council acts as a Data Controller and is registered with the Information Commissioner’s Office (ICO). 2. What Information We Collect The Council may collect and process personal information including: • Name • Address • Telephone number • Email address • [...]

East Bergholt Parish Council Information Technology, Communications and Acceptable Use Policy Policy Owner Parish Clerk Approved By East Bergholt Parish Council Approval Date [Insert date] Next Review Date [Insert date] Version 1.0 Related Policies Data Protection Policy, Privacy Notice, Records Retention Policy Applicable Guidance NALC guidance, UK GDPR, Data Protection Act 2018, NCSC cyber guidance 1. Purpose This policy establishes the rules governing the use of council information technology systems, equipment and digital services. The objectives are to: • protect council information and data • ensure appropriate and responsible use of technology • reduce cyber security risks • comply with [...]

East Bergholt Parish Council Data Protection Policy Policy Owner Parish Clerk Approved By East Bergholt Parish Council Approval Date [Insert date] Next Review Date [Insert date] Version 1.0 Statutory Framework UK GDPR and Data Protection Act 2018 1. Policy Statement East Bergholt Parish Council is committed to protecting the rights and freedoms of individuals whose personal data it processes. The Council will comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 when handling personal data. 2. Scope This policy applies to all councillors, employees, contractors, volunteers and any third parties processing personal data [...]

East Bergholt Parish Council Adoption of Updated Data Protection Policy, Privacy Notice and Information Technology (IT) Policy Author Rob Smith Purpose of Report The purpose of this report is to present three updated governance policies for Council approval: • Data Protection Policy • Privacy Notice • Information Technology (IT) Policy These policies set out how the Council manages personal data, protects information and governs the use of its technology systems. Background The Council’s existing policies were originally based on earlier template guidance and required updating to ensure they remain aligned with current legislation and good governance practice. In particular, the [...]

EAST BERGHOLT PARISH COUNCIL RESERVES POLICY 1. Introduction 1.1 East Bergholt Parish Council is required to maintain adequate financial reserves to meet the needs of the organisation. The purpose of this policy is to set out how the Council will determine and review the level of reserves. 1.2 Sections 32 and 43 of the Local Government Finance Act 1992 require local authorities to have regard to the level of reserves needed for meeting estimated future expenditure when calculating the budget requirement. 1.3 Reserves can be categorised as either general, earmarked or restricted. 1.4 Proper Practices to be applied to Annual [...]

1 EAST BERGHOLT PARISH COUNCIL PARISH INFRASTRUCTURE INVESTMENT PLAN 2026 CONTEXT The Parish Infrastructure Investment Plan (PIIP) for East Bergholt sets out the identified infrastructure priorities for the village and guides CIL investment decisions to address shortfalls in infrastructure provision and future requirements. For the purposes of the plan, infrastructure includes physical, social and green infrastructure. The current PIIP was prepared in June 2022 and was revised in 2023 and 2024. This document, PIIP 2026, supersedes the current PIIP. It can be read as a stand alone document but also informs and should be read in conjunction with the Council’s [...]