Burial Grounds Committee
Cemetery Digitation Closing Report

The digitisation project for the cemetery is now complete.
There were several stages to the digitisation process, which are detailed below,
alongside the cost of each step.
Purchase of technology from Edge (£965) + £150 set up fee
This fee was for the purchase of the Epitaph software system which stores all the
burial records. An example of how the system shows the burials is below. This
system is searchable by various criteria; such as name, surname, burial number,
grave number and burial date. The system also allows the scanning and attaching of
paper files to each digital record. All new burials or grants of rights are now inputted
into this system.

Transcription & scanning of burial books (£4725)
This stage included inputting all of the historical data from the burial record books
into the Epitaph system. These records date back to 1855, and were extremely
difficult to decipher in places. This was a lengthy and laborious process but is now
complete.
Transcription of Grant of Rights (£1102.50)
This included logging of all graves purchased and therefore reserved. Many of these
graves are unoccupied, therefore it is imperative that these are not ‘sold twice’ and
logged correctly.

Generation of map (£4475)
This map details every burial and ashes plot in the cemetery and is updated through
the Epitaph system. Edge are currently working on updates to the map, however,
this is not chargeable and is an ‘add on’ they are developing as a benefit to their
users.

All the graves are numbered and linked to the data on each. By clicking the number
we can view all the information relating to the grave. The single omission from the
system is the colouring of graves on the map with different colours for filled, reserved
and empty plots. This is under development but has not yet been completed. This is
an additional function which will be provided free of charge in due course.
Louise Smith
Assistant Clerk
1 April 2025