1
EAST BERGHOLT PARISH COUNCIL
East Bergholt Parish Council Meeting
Thursday 12 June 2025 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt
Dear Councillors
Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 12 June 2025 at 7.30 pm at The Lambe School, Gaston
Street, East Bergholt.
Yours sincerely
Graham White
Parish Clerk
5 June 2025
AGENDA
OPEN PUBLIC SESSION
Prior to commencement of the Council’s business, the opportunity will be given to members of
the public to make representations to the Council or to ask questions.
1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.
3. MINUTES – To approve as a correct record the minutes of the Annual Parish Council meeting
on 8 May 2025 and the Annual Parishioners’ meeting on 8 May 2025 (attached).
4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meetings and not dealt with under any other agenda items.
5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County Councillor (for May and June, attached) and the District Councillor (June, to follow).
6. CASUAL VACANCY – The Clerk to report.
7. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and late
items of correspondence will be circulated before the meeting and published on the website).
8. PLANNING AND DEVELOPMENT
8.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).
2
8.2 To note planning and development correspondence received from the Local Planning
Authority.
9. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS
9.1 Schedule of Payments and Income – To consider and approve payments and note the
income and bank transfer for May 2025 (attached).
9.2 Bank reconciliation statement – To note the bank reconciliation statement for May 2025
(attached).
9.3 Internal Audit Report 2024/25 and Annual Governance and Accountability Return 2024/25
To note the Internal Audit Report 2024/25 and to approve the report from the Clerk
(attached).
To approve the AGAR return 2024/25 (attached).
10. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the
Committees.
10.1 Burial Grounds Committee
10.2 Neighbourhood Plan Committee
10.3 Playing Fields Committee
10.4 Roads, Footpaths and Flatford Committee
10.5 Young People Committee
10.6 Other Working Groups
11. SUMMER FAIR 2025 – To consider report from Councillor Burns (attached).
12. MEETING DATES – To consider report from the Assistant Clerk (attached).
13. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman allows.
14. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act
1972 the public (including the press) be excluded from the meeting as publicity would be
prejudicial to the public interest by reason of the confidential nature of the business to be
transacted.
15. UPDATES – The Chair to report.
Date of next Council Meeting – The Parish Council Meeting Thursday 10 July 2025 at 7.30pm.