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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 10 July 2025 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 10 July 2025 at 7.30 pm at The Lambe School, Gaston
Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
3 July 2025

AGENDA

OPEN PUBLIC SESSION
Prior to commencement of the Council’s business, the opportunity will be given to members of
the public to make representations to the Council or to ask questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Extraordinary Parish Council
meeting on 10 June 2025 and the Parish Council meeting on 12 June 2025 (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meetings and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County Councillor and the District Councillor (to follow).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and late
items of correspondence will be circulated before the meeting and published on the website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).

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7.2 To note planning and development correspondence received from the Local Planning
Authority.

8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income and bank transfer for June 2025 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for June 2025
(attached).

8.3 Budget Monitor 2025/26 – Q1 – To consider report from the Clerk (attached).

9. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Matthews
East Bergholt/Barbizon Twinning Association – Councillor Miller
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Hockley
SALC – Councillor Davies

COUNCIL NOMINATED TRUSTEES TO OUTSIDE BODIES
East Bergholt United Charities – Councillors Hockley and Burns
Lettice Dykes Foundation – Councillors Hurley
The Lambe School – Councillors Elmer and Roberts

10. DEVOLUTION AND LOCAL GOVERNMENT REORGANISATION – To consider report from
the Chair of the Council (attached).

11. APPOINTMENTS TO COMMITTEES AND NOMINATION OF A TRUSTEE TO AN OUTSIDE
BODY

11.1 To appoint Councillor Smith to a council committee.

11.2 To consider the appointment of non-voting members to council committees.

11.3 To consider nominating a trustee to Lettice Dykes to replace former councillor Wombwell
who has resigned.

12. NEIGHBOURHOOD PLAN: HOUSING CHAPTER – Councillor Davies to report.

13. SUFFOLK COUNTY COUNCIL FLAG FLYING POLICY – To consider report from Councillor
Hurley (attached).

14. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman allows.

15. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act
1972 the public (including the press) be excluded from the meeting as publicity would be

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prejudicial to the public interest by reason of the confidential nature of the business to be
transacted.

16. MINUTES – To approve as a correct record the confidential minutes of the meeting on 12 June
2025 (attached).

17. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

Date of next Council Meeting – Thursday 14 August 2025 at 7.30pm.