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EAST BERGHOLT PARISH COUNCIL
Annual Parish Council Meeting
Thursday 8 May 2025 to commence at the conclusion of the
Annual Parish Meeting (which commences at 7pm).
at The Lambe School, Gaston Street, East Bergholt.
Dear Councillors
Notice of meeting/Summons – You are summoned to the Annual Meeting of East Bergholt Parish
Council which will take place on Thursday 8 May 2025, to commence at the conclusion of the Annual
Parish Meeting (which commences at 7pm) at The Lambe School, Gaston Street, East Bergholt.
Yours sincerely
Graham White
Parish Clerk
1 May 2025
AGENDA
1. APPOINTMENT OF CHAIR – To appoint the Chair of the Council for the ensuing municipal year.
2. APPOINTMENT OF VICE -CHAIR – To appoint the Vice-Chair of the Council for the ensuing
municipal year.
3. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
4. DECLARATIONS OF INTEREST AND DISPENSATIONS – To receive any declarations of interest
and to consider any written requests for dispensation.
5. MINUTES – To approve as a correct record the minutes of the Extraordinary Council Meeting held
on 3 April 2025 (attached) and the minutes of the Council Meeting held on 10 April 2025.
6. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the
above meetings and not dealt with under any other agenda item.
7. TERMS OF REFERENCE OF COMMITTEES – To review the terms of reference of committees
(attached).
8. APPOINTMENT OF STANDING COMMITTEES – To appoint the Standing Committees for the
ensuing municipal year. A schedule of the Standing Committees and membership for 2024/25 is
attached.
9. NOMINATION OF TRUSTEES TO OUTSIDE BODIES – To nominate trustees to outside bodies.
A schedule of the outside bodies, the current trustees and the vacancies is attached.
10. ANNUAL APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES – To appoint
representatives to outside bodies for the ensuing municipal year. A schedule of the outside bodies
and the representatives for 2024/25 is attached.
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11. CORRESPONDENCE – To consider correspondence received since the last meeting (The current
correspondence list and the items of correspondence attached. The Final list and items of
correspondence will be circulated before the meeting and published on the website).
12. PLANNING AND DEVELOPMENT
12.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the meeting
and published on the website).
12.2 To consider planning and development correspondence received from the Local Planning
Authority.
13. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS
13.1 Schedules of Payments and Income – To consider and approve payments for April 2025, to
note income received and bank transfers in April 2025 (attached).
13.2 Bank reconciliation statement – To note the bank reconciliation statement for April 2025
(attached).
13.3 Financial Report – To consider the report containing matters required by Standing Orders
(attached).
13.4 Regular Payments – To consider report from the Clerk (attached).
14. CASUAL VACANCY – The Clerk to report.
15. SUMMER FAIR – To consider report from Councillor Burns.
16. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.
17. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act
1972 the public (including the press) be excluded from the meeting as publicity would be
prejudicial to the public interest by reason of the confidential nature of the business to be
transacted.
18. MINUTES – To approve as a correct record the confidential minutes of the Parish Council meeting
on 3 April 2025 (attached).
19. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the
above meeting and not dealt with under any other agenda.
Date of next Parish Council Meeting – 12 June 2024
AT THE CONCLUSION OF THE MEETING COUNCILLORS ARE ASKED TO REMAIN FOR SHORT
MEETINGS OF THE COMMITTEES IN ORDER TO ELECT THEIR CHAIRS.