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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 9 January 2025 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 9 January 2025 at 7.30 pm at The Lambe School,
Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
2 January 2025

AGENDA

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will
be given to members of the public to make representations to the Council or to ask questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Parish Council meeting on 12
December 2024 (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meetings and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County Councillor and the District Councillor (to follow).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and late
items of correspondence will be circulated before the meeting and published on the website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).

7.2 To note planning and development correspondence received from the Local Planning
Authority.

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8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income and bank transfer for December 2024 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for December
2024 (attached).

8.3 Budget Monitor Q3 – To consider report from the Clerk (attached).

8.4 Budget and Precept 2025/26 – To consider report from the Clerk (attached)

9. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Matthews
East Bergholt/Barbizon Twinning Association – Councillor Miller
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Woodcock
SALC – Councillor Davies

COUNCIL NOMINATED TRUSTEES TO OUTSIDE BODIES
East Bergholt United Charities – Councillor Hockley
Lettice Dykes Foundation – Councillors Hurley and Wombwell
The Lambe School – Councillors Elmer and Roberts

10. CIL AWARD – PARISH COUNCIL PROJECT (TENNIS CLUB) – The Chairman to report.

11. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman allows.

12. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act
1972 the public (including the press) be excluded from the meeting as publicity would be
prejudicial to the public interest by reason of the confidential nature of the business to be
transacted.

13. MINUTES – To approve as a correct record the confidential minutes of the Council meeting of
12 December 2024.

14. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

15. PERSONNEL ISSUE – To consider report from the Clerk (attached).

Date of next Council Meeting – Thursday 13 February 2025.