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EAST BERGHOLT PARISH COUNCIL

Young People Committee Minutes
on Thursday 16
th
April 2026 at 7.00pm
at The Lambe School, Gaston Street, East Bergholt.

OPEN PUBLIC SESSION – No members of the public attended the meeting.

Guest: Rebekah Warnock, Chief Executive, 4YP

Rebekah updated that 4YP were busy planning renovations for their new building on the
waterfront in Ipswich.

They are currently working in 13 schools in Ipswich and Suffolk with 5 different groups
happening mid-week and are also hoping to start a boys only group soon. There have
been some staffing changes recently too. Rebekah felt positive about the changes being
a great next step.

Cllr Miller and Cllr Burns both acknowledged the level of detail in the report. Cllr Matthews
agreed the report was helpful.

Cllr Matthews asked about lack of female attendance at the youth club and plans for
SEND. Rebekah advised that there can be trends with attendance and this wasn’t a
cause for concern. Cllr Matthews also asked about training for youth workers. Rebekah
advised they had been running training sessions around Neurodiversity. The SEND area
is evolving, and will be an ongoing conversation.

Cllr Matthews also added that she felt the engagement of parents is important.

Cllr Burns asked how the volunteer recruitment was going. Rebekah advised there are
currently 3 volunteers and a fourth contacted LS today. 4YP will be arranging DBS checks
and training for these volunteers.

Rebekah Warnock left the meeting at 7.30pm.

1. APOLOGIES FOR ABSENCE

Apologies received from Cllr Roberts

Attendees:

Marion Burns (Chair)
Mark Hurley
Lyn Matthews
Joan Miller
Louise Smith (minutes)

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2. DECLARATION OF INTERESTS- There were no declarations of interest received.

3. MINUTES – Jan 21
st
2026 minutes were agreed, proposed by Cllr Burns and seconded by
Cllr Hurley.

5
th
March minutes- Cllr Matthews requested an amendment that monthly monitoring
reports were in the original contract, rather than being a good idea. Cllr Burns proposed
approval of minutes, seconded by Cllr Miller and agreed by all Cllrs.

4. MATTERS ARISING/UPDATES –

Cllr Miller advised that the Committee would need to agree the additional 4YP contract
cost of £2808.00. It was agreed that this would be discussed later in the meeting.

5. YOUTH CLUB UPDATE

The break clause in the contract was discussed around the introduction of the split
session. EBPC will be able to revert to the initial arrangement if required. The new
contract is also much more specific around reporting.

Cllr Burns advised the additional amount in the contract is primarily for staffing costs but
also for ‘one off’ events to attract a wider variety of attendees.

Cllr Burns proposed the sign off of the new service level agreement (£16,044 for the year)
This was seconded by Cllr Matthews, Cllr Hurley and Cllr Miller.

6. CANVASSING

Cllr Hurley advised that this had been stalled due to the election. The calling card is ready
to be printed. These will be for the two new estates and Elm estate. Cllr Hurley to
recirculate and LS and GW to look into printing. The canvassing was agreed for
Wednesday 13
th
& Friday 15
th
May.

7. UNDER 5’S PROVISION

Cllr Matthews advised the Toddler Group is doing well. It was decided best to await the
outcome of the canvassing before any further events arranged.

8. IN OUR VIEW

A school trip to see the Haywain has been arranged with all transport being funded by the
parish council. There will also be an art workshop for year 6 students. These are now
arranged.

9. SCHOOLS LIASON

Cllr Hurley to follow up contact regarding the high school governor position.

10. URGENT COMMUNICATIONS

Cllr Burns suggested the possible need to update the terms of reference to:

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a. Manage contract with youth club provider
b. Identify and support other facilities to support social needs of young people

This was seconded my Cllr Miller and agreed by all Cllrs.

Meeting closed at 20.12.