1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEE TING Thursday 12 February 2026 at The Lambe School, Gaston Street, East Bergholt Present – Parish Councillors Councillor J Miller (Chair of the Council) Councillor N Roberts (Vice-Chair of the Council) Councillor R Allen Councillor M Burns Councillor S Davies Councillor R Elmer Councillor M Hockley Councillor J Price Councillor G Woodcock In Attendance G White, Parish Clerk County Councillor G Hall N. Reed, Media Consultant Two guests from the Chestnut Group Six members of the public OPEN PUBLIC SESSION The Chair welcomed to the meeting members of the [...]

1 EAST BERGHOLT PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEE TING Thursday 8 January 2026 at The Lambe School, Gaston Street, East Bergholt Present – Parish Councillors Councillor J Miller (Chair of the Council) Councillor N Roberts (Vice-Chair of the Council) Councillor R Allen Councillor M Burns Councillor S Davies Councillor R Elmer Councillor M Hockley Councillor M Hurley Councillor L Matthews Councillor J Price Councillor R Smith Councillor G Woodcock In Attendance G White, Parish Clerk N. Reed, Media Consultant Three guests from East Bergholt High School Three members of the public OPEN PUBLIC SESSION The Chair welcomed [...]

1 EAST BERGHOLT PARISH COUNCIL STANDING ORDERS INDEX Standing Order Page Standing Order Page 1 Meetings 2 10 Voting on appointments 10 1.1-1.4 Venue 2 11 Liaison with Councillors 10 1.5 Notice 2 12 Chair of the Council 10 1.5-1.11 Public Access/Participation 2 13 Committees and sub- committees 11 1.12- 1.13 Reporting 2 13.9- 13.19 Committee business 11 1.14- 1.15 Presiding 3 13.20 Advisory Committees 12 1.6-1.18 Voting 3 13.21-22 Working Groups 12 1.19 Minutes 3 14 The Clerk 12 1.20- 1.22 Code of Conduct 3 15 The Proper Officer 13 1.23- 1.24 Quorum 3 16 Financial Controls & procurement [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. AN/members of the public 3 1 1 3 1 1 AN 1 1 1 1 1 [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. Groundsperson and members of the public 4 1 4 1 1 2 Groundsperson and members of [...]