East Bergholt Youth Club Quarterly Report | Page 1
East Bergholt Youth Club
Quarterly Report
Reporting period: April – June 2026
Prepared for East Bergholt Parish Council
Delivered by 4YP
1. Overview
Across the 19
1
sessions in this reporting period, the youth club recorded 60 instances of attendance for the
younger sessions and 0 instances of attendance for the older sessions. Attendance for the younger session
ranged from 2 to 9 young people, averaging 6 per session in this quarter. Following young people’s feedback
that was gathered before the Easter break and subsequent relaunch, the sessions were structured to be more
relaxed. Rather than planned engagement activities, young people requested that we simply provide a safe
space where they could come to spend time away from home and school. Staff prepared each session by
setting up a few indoor and outdoor activities, allowing the young people to choose how to spend their time
after arriving. Most young people enjoy a mix of indoor and outdoor activities, and staff encourage young
people to be mindful of screen use. On rare occasions, we have planned specific sessions, such as the Easter
Scavenger Hunt on 1
st
April. Overall, behaviour at youth club has been manageable this quarter. One YP has
repeatedly pushed boundaries, displaying disruptive, inappropriate and disrespectful behaviour. This has led
to a new behavioural management agreement to be put in place that this young person has agreed to.
Relationships with other YPs have continued to flourish, evidenced by repeat attendance and the many youth
club visitors we had at the 4YP stall whilst attending the East Bergholt Summer Fair.
1
1 MIXED SESSION DELIVERED BEFORE EASTER BREAK, 9 YOUNGER SESSIONS DELIVERED AND 9 OLDER SESSIONS PLANNED BUT NOT DELIVERED AFTER RELAUNCH.
2. Attendance
Attendance was lower than in previous quarters. Some young people have chosen not to return to youth club
after the relaunch due to the split sessions. This is mainly due to them being separated from friends or siblings
by the age restrictions. Others have expressed that they no longer wish to attend as the current venue does
not have the capability of facilitating the activities that they would like to participate in. The young people we
have seen this quarter are all regular attendees, most of which have been coming since the initial launch in
April 2025. See appendix for a full breakdown of age, gender and SEN counts for each younger session. No
data has been collected from the older sessions due to no attendance this quarter.

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3. Behaviour, Boundaries and Group Management
Across the quarter, the majority of young people in attendance have engaged well. Behaviour is managed by
having a clear and simple set of ten rules (with input and agreement from attendees), clear boundaries and
behaviour reminders, 1:1 check-ins, a three-strike system, and removal from session if necessary. A very
small number of individuals required repeated challenging and behaviour management for breaking group
rules, disrespectful, offensive and inappropriate language, unsafe play, disruption of group activities and
disruption to the public. One individual now has a behavioural management agreement in which they must
attend a 1:1 check-in with a staff member before engaging in activities with the rest of the group. This check-
in will be used to identify additional support needs and work together with this young person to improve
overall behaviour. This will be in place for 6 weeks before review.
Whilst we do not intend to withdraw support for any young person in attendance at this stage, if said behaviour
continues to disrupt our ability to deliver sessions and support the group as a whole, their membership to
youth club will be revoked and reviewed at a later date.
4. SEN / High Need Attendees
We have a number of youth club attendees that have received a formal diagnosis which has been disclosed
by the individual, parents or carers. When staff are not aware of a formal diagnosis but have noticed certain
patterns, behavioural responses or the need for additional support or supervision, these young people have
been identified as ‘high need’ through practice-based observation. Whilst our sessions are inclusive, it’s
important to consider these figures when planning sessions, activities and supervision levels. Higher
attendance figures of SEN and high need children have been noticed across 4YP services in the last several
quarters, this is not exclusive to East Bergholt Youth Club.
To assist in the delivery of services, 1:1 support and supervision, the staffing at youth club is now strengthened
by two new volunteers. Both of which joined us at the start of the quarter and have now become permanent
fixtures at the youth club. Extra staffing has allowed us to provide additional 1:1 time for individuals that would
benefit from some inclusion support and encouragement. It also allows us to split our supervision to cover
several groups of young people that wish to engage in different activities.
In order to ensure that youth club remains an inclusive and safe space for all of our young people, we reviewed
youth feedback and staff reflections before introducing some changes in this quarter;
– We now operate on a ‘your night, your choice’ basis (which proved popular at our Kesgrave youth
club). Rather than planning set sessions which include large group activities, this more relaxed
approach ensures that young people have a choice over how to spend their time and do not feel
pressured to join in with group activities. Having young people spread across a variety of indoor and
outdoor activities also maintains a lower stimulation environment.
– We identified a need for a quiet space for both sensory and emotional overwhelm and now facilitate
this by providing a ‘quiet area’ which is in the committee room. This space can also be used to work
with young people that need 1:1 support and behavioural guidance away from the group.

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– Following a request from the young people that attend, we have now repositioned the sofas to create
a physical partition to the cosy gaming space. This reinforces the separation of activities and provides
young people with a more homely space in which they have shared they feel more comfortable in.
5. Young People’s Feedback
In this quarter, we have gathered feedback from current attendees, young people in the village, visitors at the
East Bergholt Summer Fair and via a focus group with Year 9 students from East Bergholt High School.
Current attendees – Young people have enjoyed a more relaxed session structure and prefer having a choice
of things to do rather than large group activities. They have made use of the quiet space and the cosy gaming
area when they want to have some separate time to chill away from the group. They appreciated the addition
of a gaming console and make use of this when the weather is not favourable. Some of our regular attendees
have struggled with the introduction of split sessions, resulting in some individuals choosing not to attend
and others expressing sadness over losing connections with other attendees. Some of those in Year 8 have
shown some reluctance to being moved to a later group as this will also affect their ability to spend time with
friends that will still be in the younger sessions from September onward.
Young people spoken to at East Bergholt Summer Fair – We spoke to a variety of ages here and found that the
feedback mostly revolved around the activities that were currently available at youth club. Many of the young
people from Year 9 – Year 11 said that they would be more likely to attend a youth club where they were able
to engage in activities that they could not access at home. Some examples of the activities they spoke about
include but are not limited to pool, table football, table tennis, air hockey, and projected movie nights.
Year 9 focus group – Mid quarter, we visited a group of students from East Bergholt High School. This group
was put together by the Associate Assistant Head, working in partnership with 4YP to encourage attendance
amongst the older students. During the meeting, the young people shared that they did not find the idea of
attending a youth club appealing. When asked what would encourage them to visit youth club, the general
consensus was that they would only attend if other friends were willing to go with them. We discussed
potential additions to space and activities that they may enjoy. The AAH asked the students to float the idea
of a taster session to their friendship groups and asked for them to provide feedback the following week. When
asked for feedback, the group unfortunately confirmed that they were still not interested in attending. On the
back of this feedback, the AAH unfortunately withdrew support for 4YP to present at a Year 9 assembly that
was due to be held later in the quarter.
An important piece of feedback that we have received from all three of these groups is that Wednesday
appears to be a very busy night in the village and surrounding areas. Young people have pointed out that they
(or others they know) attend tennis, cricket, football, rugby and scouts groups that also run on this evening.

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6. Appendix – Age, Gender, SEN and High Need Counts per Session

Session Total
Age Gender
SEN &
High Need
11 12 13 Male Female T/NB
01.04.2026 4 0 3 1 1 3 0 1 25%
22.04.2026 7 0 4 3 5 2 0 2 29%
29.04.2026 9 1 4 4 7 2 0 3 33%
06.05.2026 9 1 4 4 7 2 0 3 33%
13.05.2026 4 0 3 1 2 2 0 2 50%
20.05.2026 2 0 2 0 1 1 0 1 50%
03.06.2026 7 0 4 3 5 2 0 2 29%
10.06.2026 7 0 4 3 5 2 0 2 29%
17.06.2026 5 1 2 2 5 0 0 3 60%
24.06.2026 6 1 2 3 6 0 0 2 33%

Age Total Attendances Across Quarter Comment
11 4 Year 7
12 32 Core attendance age, mostly Year 7
13 24 Regular presence from Year 8

Gender Total Attendances Across Quarter Comment
Male 44 Core attendance
Female 16 Low attendance but regular
Trans/Non-Binary 0 No attendance figures

Attendances Total Attendances Across Quarter
Total 60
SEN / High Need 21
Percentage 35%

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7. Attendance Efforts
– Working with staff from East Bergholt High School in order to encourage attendance from students in
Year 9, 10 and 11. We held a focus group session with Year 9 students and gathered feedback after
the focus group volunteers had spoken to friendship groups at school. We have also sent flyers to the
high school that were distributed along with the parents’ newsletter.
– Attended the East Bergholt Summer Fair on 14
th
of June to engage with young people and parents, to
share information about youth club and gather feedback from non-attendees.
– Contacted East Bergholt Primary School to arrange a Summer taster day for Year 6 students.
– Visited local establishments around the village to distribute flyers and pin posters in high traffic areas
such as the local co-op and the noticeboards at Grier & Partners.
– Continued social media coverage of youth club activities and advertising of youth club on 4YP’s social
media and the East Bergholt Noticeboard on Facebook.
8. Closing Summary
Whilst this quarter has shown an overall lower attendance than previous quarters, it is important to note that
we have retained a small group of young people that have consistently returned to youth club. Many of our
current attendees have been coming since the launch in April 2025. We have continued to exhaust all efforts
this quarter to encourage attendance and will continue to seek youth feedback to improve delivery.
We believe that a further discussion needs to be held about the lack of attendance in the older sessions, a
potential change to the youth club night, and a proposal of Summer and Winter hours if we were to return to
a mixed age session (3 hours from April to September, 2 hours from October to March).