EAST BERGHOLT PARISH COUNCIL
Publication Scheme – Freedom of Information Act 2000

The following information is publicly accessible and copies may be taken.
COUNCIL INTERNAL PRACTICE AND PROCEDURE
Agendas
Minutes of council, committee and sub-committee meetings
Committee reports
Standing Orders
Councils Annual Report to Parish Meeting
Supporting papers for council, committee and sub-committee meetings
Terms of Reference for Committees

CODE OF CONDUCT
Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book

PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for parish,
town and community councils. It includes recommendations for the creation of new
wards, the amendment of existing wards, proposals for the names of new wards and
alterations to the number of councillors to be elected to the council.
Information relating to the last Periodic Electoral Review of the council area
Information relating to the latest boundary review of the council area

EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Job descriptions
Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details,
disciplinary records, sickness records and the like by virtue of being personal data
under the Data Protection Act 1998

PLANNING DOCUMENTS
Planning Applications
Responses to planning applications
Neighbourhood Plan and all supporting documents
Neighbourhood Plan Working Group agendas and documents
Exclusions – Copies of planning consultations, the Development Plan, Structure
Plan, Local Plan and Rights of Way/Footpath maps all of which are available from
the local planning and/or highway authority respectively

AUDIT AND ACCOUNTS
Annual return form – limited to the last financial year

Annual Statutory report by auditor (internal and external) – limited to the last financial
year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all
accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records – limited to the last financial year
Financial Standing Orders and Regulations
Assets register – this will include details of commons/village greens owned by the
council including management schemes for commons as well as village halls,
community centres and recreation grounds.
Risk Assessments
Fees and charges applied by the council
Safety inspection records for example for playgrounds

BURIAL GROUNDS
Burial Books (Cemetery) – Consecrated ground
Unconsecrated ground.
Plot layout plans (Cemetery)
Exclusions – all documentation relating to individual applications and registrations
under both privacy and data protection legislation.