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EBPC Workshop, 27.11.25

Session 1: Sally Longmate’s comments and your responses

Core findings, meetings go on too long, shorter and more business-like debate.
Your suggestions:
• Limit public open session to half an hour
• Each councillor speaks only once pre item
• Each councillor speaks for only 3 mins
• Committee chairs/society representatives submit a written report before the meeting to be
circulated with papers.
• Training all council early in new council

The conclusion of the workshop attendees was:
• Open public session advertised to be strictly 7.30-8.00pm. There may be some flexibility for
specifically big topics.
• that they prefer proper debates in the council meetings on significant issues, as often
councillors are persuaded to change their minds by the wider debate. However councillors
agreed that they would attempt some self-discipline in terms of making points only once and
suggested the chair intervenes to control the timings if debates go on too long
• that corrections to minutes of the previous meeting be sent to the Clerk before the council
meeting where they are to be approved
• that all councillors would ensure they read all papers and inspect the plans up for debate
prior to the council meeting itself.
• that time is allocated to each topic so that councillors are aware of when the Chair might
exercise a guillotine on the debate.
• that chairs of committees and representatives of societies would submit written reports and
debate in the meeting would be limited to questions of the committee
• Agreed a whole council training session from SALC be booked now for a month or two after
the new council is formed in 2027.

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Session 2: PIIP Priorities & Projects

Likely CIL Funding Position
Calculating EBPC CIL Monies Assumptions:
• 150 houses to build of houses with approved planning, including houses on the 2 big estates
• 50 new houses assessed in EBNP
• Total = 200 more houses in next 15 years
• CIL charge to Dec 2026 = £165.92 per sqm
• CIL charge after Jan 2027 = £215 per sqm
• Assume average 150 sq m per house area
25% of CIL collected comes to EBPC

Total CIL 2025-2040
£k Description
CIL paid remaining 710k Already paid to PC and not yet committed
150 homes with approval not
yet built
933k Mostly Moores Lane/Hills estates
50 homes yet to receive 613k To be allocated
TOTAL £2,256k

To Note: PC project investment funding may come from:
• EBPC CIL fund, £2,256k. EBPC policy to contribute 25% towards Babergh’s CIL funding
where Babergh funds one of our projects.
• EBPC Reserves, £210k, reserves after taking account of general reserves policy
• EBPC Precept, addition of project funds to the annual precept

Reserves Fund for Maintenance Work: Some of the bids below more properly relate to
maintenance of current assets rather than infrastructure projects. EB Sports Council advise that
we should consider creating a reserves fund for maintaining and sustaining our current sporting
assets. The original purpose of setting up the Sports Council was to manage the Sports
Council’s contribution to such a fund in lieu of not paying pitch rents for the playing surfaces. I
propose to undertake discussion with the Sports Council to re-establish this core purpose and to
devise a mechanism where the PC precept and Sports Council funds can together provide this
longer term security of investment in our sporting assets.

1. Agree priority CRITERIA proposed:

i. Contributes objectives to Parish Council or East Bergholt Neighbourhood Plan and
meets local need (50% weighting)
ii. How big the impact the project has, the benefit it will deliver. Can assess impact by the
number of people affected or other measure. Also, subjective measure, eg improving
equqlity, safety, recreational wellbeing. (20% weighting)
iii. Current projects (approved by Parish Council) upon which money has been spent. (10%
weighting)
iv. There is no other sufficient funding form available or provides critical seed corn funding
to match other external funding (10% weighting)
v. Deliver within a finite timeframe. (10% weighting)

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Current priorities approved by council:
Project Cost

£k
Comment Babergh
CIL

£k
EBPC
CIL

£k
Other
A: Phase 1
Congregational
Church
Community hub
170k The aim of this project is to
take over the charity managing
the Congregational church and
to create from the church a
community hub and Parish
Council centre.
This funding secures transfer,
structure and basic upgrade to
make building operational.
–
Not new
infratrast
doesn’t
meet
criteria
170 + cash
from
transfer
B: Road Safety
B1070
665k Speed measures along B1070
in village envelope
665 S106?
SCC?
C: Road Safety
– 20 mph zone
35k Design fees £0k, construction
costs £5k
35 SCC?
D: Road Safety
Village Centre
490k Concept, development,
construction
490 SCC?
E: Road Safety
_ Hadleigh
Road/The Street
210k Concept, design, construction 210 SCC?
F: Flatford to
Manningtree
footpath/cycle
track
20k Topographical, hydrographic &
ecology survey
20 SCC?
G: Playing Field
extension
230k

Procurement of field, basic
new facilities + car park
extension (£30k)
Land
doesn’t
meet
criteria
230
H: Affordable
Housing
350k EBCLT has asked the Parish
Council to consider support an
investment for affordable
houses in the village to be kept
in perpetuity for the benefit of
local people
CIL/
Housing
grants
Other
TOTAL 2,170 2,170

Additional Projects Proposed:
I: Phase 2
Congregational
church
community hub
development
300k Full refurbishment of church
building, new heating, floor,
cafe etc.

225 75
J: Phase 3
Congregational
church older
people’s
sheltered homes
500k Build 8 units of sheltered
accommodation in the gardens
of the church
375 125 ?
K: Sports
Pavillion Solar
Panel
20k Solar installation 15 5

4
L Bore hole &
water supply to
Playing Field
£20k Sinking borehole & installing
water supply
15 5 Or
precept
?
Additional
Parking for
Playing Field
General estimate, no project or
design as yet approved
Now included in procurement
of field project above
M: Development
of football facility
on new field
500k All weather surface and other
facilities, £375k from FA
95 30 375

N: Paddle
Courts
160k 2 courts added to Constable
Field
120 40
TOTAL 1,500k 845 280 375

Other Projects proposed but not yet registered with council or committees
O: Constable
Hall

200k New roof, redo outside, solar
panels
150 50 Village
hall
funds?
P: Swimming
pool

? NO DETAILS
Q: Nursery on
Hills site
? NO DETAILS
R: Primary
School football

100 Astro all weather surface for
junior football
75 25 SCC
TOTAL 300 225 75

Projects to add to Precept / Reserves expenditure
Line markings
Straight Rd/Mill
Rd crossing
5k 26/27 5

Refurbishment
tennis court – 3
bumps
20k 26/27 financial year 26/27 20
Refurbishment
Pavillion exterior
5k 26/27 financial year 26/27 5
Bowls Club
equipment

30k To replace old worn-out
equipment
Not infrastructure?

Which
financial
year?
30

TOTAL £60k

SUMMARY PROJECT INCOME Vs COSTs, 2025-2040
Source Income £k Expenditure £k
Babergh CIL
EB PC CIL projects A 2,256 2170
EB PC CIL projects B 280
EB PC CIL projects C 75
Football all weather FA

375
TOTAL 2,631 2,525

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Marking against CRITERIA:

1. Contributes objectives to Parish Council or East Bergholt Neighbourhood Plan and meets
local need (50% weighting)
2. How big the impact the project has, the benefit it will deliver. Can assess impact by the
number of people affected or other measure. Also, subjective measure, eg improving
equqlity, safety, recreational wellbeing. (20% weighting)
3. Current projects (approved by Parish Council) upon which money has been spent. (10%
weighting)
4. There is no other sufficient funding form available or provides critical seed corn funding to
match other external funding (10% weighting)
5. Deliver within a finite timeframe. (10% weighting)

EVALUATION FORM DRAFT
Project Criteria 1
marked 1-10
where 10 is
highest
Criteria 2
marked 1-10
where 10 is
highest
Criteria 3
marked 1-10
where 10 is
highest
Criteria 4
marked 1-10
where 10 is
highest
Criteria 5
marked 1-10
where 10 is
highest
A
B
C
D
etc
Etc up to R