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EAST BERGHOLT PARISH COUNCIL
Annual Parish Council Meeting
Thursday 14 May 2026 to commence at the conclusion of the
Annual Parishioners’ Meeting (which commences at 7pm).
at The Lambe School, Gaston Street, East Bergholt.
Dear Councillors
Notice of meeting/Summons – You are summoned to the Annual Meeting of East Bergholt Parish
Council which will take place on Thursday 14 May 2026, to commence at the conclusion of the Annual
Parish Meeting (which commences at 7pm) at The Lambe School, Gaston Street, East Bergholt.
Yours sincerely
Graham White
Parish Clerk
7 May 2026
AGENDA
1. APPOINTMENT OF CHAIR – To appoint the Chair of the Council for the ensuing municipal year.
2. APPOINTMENT OF VICE -CHAIR – To appoint the Vice-Chair of the Council for the ensuing
municipal year.
3. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
4. DECLARATIONS OF INTEREST AND DISPENSATIONS – To receive any declarations of interest
and to consider any written requests for dispensation.
5. MINUTES – To approve as a correct record the minutes of the Council Meeting held on 9 April
2025 (attached).
6. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the
above meeting and not dealt with under any other agenda item.
7. TERMS OF REFERENCE OF COMMITTEES – To review the terms of reference of committees
(attached).
8. APPOINTMENT OF STANDING COMMITTEES – To appoint the Standing Committees for the
ensuing municipal year. A schedule of the Standing Committees and membership for 2024/25 is
attached.
9. NOMINATION OF TRUSTEES TO OUTSIDE BODIES – To nominate trustees to outside bodies.
A schedule of the outside bodies, the current trustees and the vacancies is attached.
10. ANNUAL APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES – To appoint
representatives to outside bodies for the ensuing municipal year. A schedule of the outside bodies
and the representatives for 2024/25 is attached.
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11. CORRESPONDENCE – To consider correspondence received since the last meeting (The current
correspondence list and the items of correspondence attached. The Final list and items of
correspondence will be circulated before the meeting and published on the website).
12. PLANNING AND DEVELOPMENT
12.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the meeting
and published on the website).
12.2 To consider planning and development correspondence received from the Local Planning
Authority.
13. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS
13.1 Schedules of Payments and Income – To consider and approve payments for April 2026 and
to note income received in April 2026 (attached).
13.2 Bank reconciliation statement – To note the bank reconciliation statement for April 2026
(attached).
13.3 Financial Report – To consider report from the Clerk containing matters required by Standing
Orders (attached).
13.4 Regular Payments – To consider report from the Clerk (attached).
13.5 CIL Application – To consider the application from Constable Hall and the recommendation
from SPF Committee (attached).
14. SUMMER FAIR – To consider report from Councillor Burns (attached).
15. 20 MPH ZONE PROPOSAL – To consider report from Councillor Roberts and SCC Policy
(attached)
16. PARKING IN HADLEIGH ROAD LAYBY – To consider correspondence (attached).
17. COMMITTEE UPDATES NOT AVAILABLE AT PREVIOUS MEETING – To note reports
(attached).
18. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.
19. KEY POINTS FROM THE MEETING – To identify and publicise.
Date of next Parish Council Meeting – 11 June 2026
AT THE CONCLUSION OF THE MEETING COUNCILLORS ARE ASKED TO REMAIN FOR SHORT
MEETINGS OF THE COMMITTEES IN ORDER TO ELECT THEIR CHAIRS.