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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 11 December 2025 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 11 December 2025 at 7.30 pm at The Lambe School,
Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
4 December 2025

AGENDA

OPEN PUBLIC SESSION
Prior to commencement of the Council’s business, the opportunity will be given to members of the
public to make representations to the Council or to ask questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Parish Council meeting of 13
November 2025 (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County Councillor and the District Councillor (attached).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and late
items of correspondence will be circulated before the meeting and published on the website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).

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7.2 To note planning and development correspondence received from the Local Planning
Authority.

8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income for November 2025 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for November
2025 (attached).

8.3 Half Year Internal Audit – To consider reports from the Internal Auditor and the Clerk
(attached).

9. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the
Committees.

9.1 Burial Grounds Committee

9.2 Neighbourhood Plan Committee

9.3 Playing Fields Committee

9.4 Roads, Footpaths and Flatford Committee

9.5 Young People Committee

9.6 Other Working Groups

10. MOVE TO A GOV.UK DOMAIN – To consider report from Councillor Smith.

11. COUNCIL PRIORITIES – To consider outcome of the Council Workshop (to follow).

12. REVIEW OF COUNCIL POLICIES – To consider report from the Assistant Clerk.

13. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman allows.

Date of next Council Meeting – Thursday 8 January 2026 at 7.30pm.