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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 11 April 2024 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 8 February 2024 at 7.30 pm at The Lambe School,
Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
4 April 2024

AGENDA

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity
will be given to members of the public to make representations to the Council or to ask
questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Council meeting of 14
March 2024.

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters
from the above meeting and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider the County
Councillor’s report and the District Councillor’s report (to follow).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and
items of correspondence will be circulated before the meeting and published on the
website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon
applications received. (Current applications list attached. The Final list will be
circulated before the meeting and published on the website).

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7.2 To consider planning and development correspondence received from the Local
Planning Authority.

8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income and bank transfers for March 2024 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statements for March
2024 and for the financial year 2023/24 (attached).

8.3 Contingencies – To note the schedule to 31 March 2024 (attached).

8.4 Budget Monitor Q1-Q4 2023/24 – To consider the report and spreadsheets (attached).

9. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Rothwell
East Bergholt/Barbizon Twinning Association – Councillor Miller
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Woodcock
SALC – Councillor Davies
COUNCIL NOMINATED TRUSTEES TO OUTSIDE BODIES
East Bergholt United Charities – Councillor Hockley
Lettice Dykes Foundation – Councillors Hurley, Rothwell and Wombwell
The Lambe School – Councillors Elmer and Roberts

10. REPORTS FROM PARISH COUNCIL WORKING GROUPS
10.1 Cost of Living – Councillor Hurley to report
10.2 Website – Councillor Wombwell to report

11. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.

12. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local
Government Act 1972 the public (including the press) be excluded from the meeting as
publicity would be prejudicial to the public interest by reason of the confidential nature of
the business to be transacted.

13. CONFIDENTIAL MINUTES – To approve as a correct record the confidential minutes of
the meeting of 14 March 2024.

14. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters
from the above meeting and not dealt with under any other agenda items.

Date of next Council Meeting – Annual Meeting 9 May 2024