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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 11 January 2024 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 11 January 2024 at 7.30 pm at The Lambe School,
Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
4 January 2024

AGENDA

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will
be given to members of the public to make representations to the Council or to ask questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Council meeting of 14
December 2023

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider the County Councillor’s
report (attached) and the District Councillor’s report. (to follow).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and items
of correspondence will be circulated before the meeting and published on the website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).

7.2 To consider planning and development correspondence received from the Local Planning
Authority.

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8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income for December 2023 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for December
2023 (attached).

8.3 Contingencies – To consider schedule to 31 December 2023 (attached).

8.4 Internal Audit – Half year audit – To consider report from the Clerk (attached).

8.5 Budget Monitor Q3 – To consider report from the Clerk (attached).

8.6 Budget and Precept 2024/25 – To consider report from the Clerk (attached).

9. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the
Committees.

9.1 Roads, Footpaths and Flatford Committee

9.2 Burial Grounds Committee

9.3 Playing Fields Committee

9.4 Neighbourhood Plan Committee

9.5 Other Working Groups

10. REVIEW OF COUNCIL POLICIES – To consider report from the Assistant Clerk (attached).

11. SCHEDULE OF MEETINGS – To approve the schedule of meetings for May 2024 – May 2025
(attached).

12. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.

13. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local
Government Act 1972 the public (including the press) be excluded from the meeting as
publicity would be prejudicial to the public interest by reason of the confidential nature of the
business to be transacted.

14. MINUTES – To approve as a correct record the confidential minutes of the Council meeting of
14 December 2023.

15. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

Date of next Council Meeting – Thursday 8 February 2024.