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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 8 January 2026 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 8 January 2026 at 7.30 pm at The Lambe School,
Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
2 January 2026

AGENDA

OPEN PUBLIC SESSION
Prior to commencement of the Council’s business, the opportunity will be given to members of the
public to make representations to the Council or to ask questions.

Guest Speakers – Dan Woodcock (Headteacher) and Chris Burns (Chair of Governors), East
Bergholt High School, will attend to consult the Council upon proposals to rebuild the High School.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Parish Council meeting on 11
December 2025 (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meeting and not dealt with under any other agenda items.

5. CHAIR’S REPORT – To note the Chair’s monthly report (To follow).

6. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County Councillor (attached) and the District Councillor (to follow).

7. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and late
items of correspondence will be circulated before the meeting and published on the website).

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8. PLANNING AND DEVELOPMENT

8.1 To consider and make recommendations to the Local Planning Authority upon
consultations received. (Current applications list attached. The Final list will be circulated
before the meeting and published on the website).

8.2 To note planning and development correspondence received from the Local Planning
Authority.

9. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

9.1 Schedule of Payments and Income – To consider and approve payments and note the
income for December 2025 (attached).

9.2 Bank reconciliation statement – To note the bank reconciliation statement for December
2025 (attached).

9.3 Budget Monitor Q3 – To consider report from the Clerk (attached).

9.4 Budget and Precept 2026/27 – To consider report from the Clerk (attached).

10. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Matthews
East Bergholt/Barbizon Twinning Association – Councillor Miller
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Hockley
SALC – Councillor Davies

COUNCIL NOMINATED TRUSTEES TO OUTSIDE BODIES
East Bergholt United Charities – Councillors Hockley and Burns
Lettice Dykes Foundation – Councillors Hurley
The Lambe School – Councillors Elmer and Roberts

11. COMMUNICATIONS REVIEW – To consider further the report from Councillor Burns
(attached).

12. MOVE TO A GOV.UK DOMAIN – Councillor Smith to report.

13. REVIEW OF COUNCIL POLICIES – To consider report from the Clerk (attached).

14. DEVELOPMENT IN SOUTH WEST BABERGH – The Chair to report.

15. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman allows.

Date of next Council Meeting – Thursday 12 February 2026 at 7.30pm.