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EAST BERGHOLT PARISH COUNCIL
East Bergholt Parish Council Meeting
Thursday 13 August 2020 at 7.30 pm
This meeting will be conducted by digital conference call to which the public may obtain access via the link
on the Council’s website (www.eastbergholt.org)
Dear Councillors
Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish Council which will
take place on Thursday 13 August at 7.30 pm. The meeting will be conducted by digital conference call
pursuant to The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and
Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
Yours sincerely
Graham White
Parish Clerk
6 August 2020
AGENDA
MEETING ETIQUETTE – The Chairman (Councillor Miller) will announce the arrangements under which this
meeting is to be conducted.
OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will be given to
members of the public to make representations to the Council or to ask questions. Under the current
circumstances representations/questions should be submitted by email or telephone call to the Clerk to the
Council at east.bergholtpc@btconnect.com or 07801 368283 by 7pm on 13 August 2020.
1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of interest or consider
any written requests for dispensation.
3. MINUTES – To approve as a correct record the minutes of the Parish Council Meeting held on 9 July 2020
(attached).
4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the above
meeting and not dealt with under any other agenda items.
5. CORONAVIRUS – To consider the current situation in East Bergholt.
6. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider the reports (attached).
7. WORKING WITH BABERGH DISTRICT COUNCIL – The Chairman to report.
8. PLANNING AND DEVELOPMENT
8.1 To consider and make recommendations to the Local Planning Authority upon applications received.
(Current applications list attached. Final list will be circulated before the meeting and published on the
website).
8.2 To consider planning and development correspondence received from the Local Planning Authority.
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9. CORRESPONDENCE – To consider correspondence received since the last meeting (the correspondence
list is attached, the items of correspondence can be viewed on the Council’s website).
10. STRATEGY, POLICY AND FINA NCE COMMITTEE MATTERS
10.1 Schedule of Payments and Bank Transfer – To consider and approve payments and bank transfer for
July 2020 (attached).
10.2 Bank reconciliation statement – To note the bank reconciliation statement for July 2020 (attached).
11. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the Committees.
11.1 Roads, Footpaths and Flatford Committee
11.2 Burial Grounds Committee
11.3 Playing Fields Committee
11.4 Neighbourhood Plan Committee
11.5 Other Working Groups
12. REVIEW OF COUNCIL POLICIES – To consider report from the Clerk (attached)
13. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and importance which
the Chairman of the Council allows.
14. RESOLUTION TO EXCLUDE THE PU BLIC (INCLUDING THE PRESS) – that pursuant to the Public Bodies
(Admission to Meetings) Act 1960 and the Local Government Act 1972 sections 100 and 102 the public
(including the press) be excluded from the meeting as publicity would be prejudicial to the public interest by
reason of the confidential nature of the business to be transacted.
15. MINUTES – To approve as a correct record the confidential minutes of the meeting of 9 July 2020 (attached)
16. QUOTATION FOR WORKS – To consider report of the Clerk (attached).
17. AFFORDABLE HOUSING – The Chairman to report.
Date of next Parish Council Meeting – Thursday 10 September 2020.