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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 11 June 2020 at 7.30 pm

This meeting will be conducted by digital conference call to which the public may obtain access via the link
on the Council’s website (www.eastbergholt.org)

Dear Councillors
Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish Council which will
take place on Thursday 11 June at 7.30 pm. The meeting will be conducted by digital conference call pursuant
to The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and
Crime Panel Meetings) (England and Wales) Regulations 2020.

Yours sincerely
Graham White
Parish Clerk
4 June 2020

AGENDA

MEETING ETIQUETTE – The Chairman (Councillor Miller) will announce the arrangements under which this
meeting is to be conducted.

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will be given to
members of the public to make representations to the Council or to ask questions. Under the current
circumstances representations/questions should be submitted by email or telephone call to the Clerk to the
Council at east.bergholtpc@btconnect.com or 07801 368283 by 7pm on 14 May 2020.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of interest or consider
any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Parish Council Meeting held on 14 May 2020
(attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the above
meeting and not dealt with under any other agenda items.

5. CORONAVIRUS – To consider the current situation in East Bergholt and the Council’s support for residents
with particular reference to:
(a) EB Covid-19 Volunteers;
(b) Burial grounds;
(c) Parish Council contingency arrangements.

6. ANNUAL REPORTS – QUESTIONS FROM THE PUBLIC – When, in the absence of an Annual Parish
Meeting, annual reports were published on the website, questions were invited from the public for
consideration by the Council. Two questions have been received as follows:

1) What positive action is the Parish Council taking or planning to help protect the villagers from COVID-
19?

2) I understand the JR is currently under consideration by the Supreme Court. Should this court state there
is a possibility the Parish Council would win an appeal, can the Parish Council assure me they will do

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everything in their power to pursue this action? I would like to remind members of a statement made by the
Prime Minster regarding BREXIT. He said the Government would support the majority 52% who wanted to
leave the EU. In the referendum for the Neighbourhood Plan, this majority was 95%. May I suggest the
Parish Council should follow the PM’s example.

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon applications received.
(Current applications list attached. Final list will be circulated before the meeting and published on the
website).

7.2 To consider planning and development correspondence received from the Local Planning Authority.

8. CORRESPONDENCE – To consider correspondence received since the last meeting (attached).

9. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

9.1 Schedule of Payments – To consider and approve payments and transfer for May 2020.

9.2 Bank reconciliation statement – To note the bank reconciliation statement for May 2020.

10. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the Committees.

10.1 Roads, Footpaths and Flatford Committee

10.2 Burial Grounds Committee

10.3 Playing Fields Committee

10.4 Neighbourhood Plan Committee

10.5 Other Working Groups

11. CONSTABLE HALL KITCHEN PROJECT – APPLICATION FOR GRANT AID – To consider report from the
Clerk (attached)

12. ASSETS OF COMMU NITY VALUE – To note report from the Clerk (attached).

13. SPORTS GROUNDS – The Chairman to report.

14. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider the reports (attached).

15. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and importance which
the Chairman of the Council allows.

Date of next remote Parish Council Meeting – Thursday 9 July 2020.