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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 13 June 2024 at 7.00 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 13 June 2024 at 7.00 pm at The Lambe School, Gaston
Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
6 June 2024

AGENDA

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will
be given to members of the public to make representations to the Council or to ask questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Annual Parishioners’ Meeting
on 9 May 2024 and of the Annual Parish Council Meeting on 9 May 2024 (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from
the above meetings and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To note the written reports from the
County and District Councillors (to follow).

6. PLANNING AND DEVELOPMENT

6.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the
meeting and published on the website).

6.2 To note planning and development correspondence received from the Local Planning
Authority.

7. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and items
of correspondence will be circulated before the meeting and published on the website).

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8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income for May 2024 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for May 2024
(attached).

8.3 Internal Audit Report 2023/24 and Annual Governance and Accountability Return 2023/24
– To note the Internal Audit Report 2023/24 and to approve the AGAR return 2023/24
(attached).

9. OTHER COMMITTEE MATTERS – To note the written reports from the Chairmen of the
following Committees (attached).

Roads, Footpaths and Flatford Committee
Burial Grounds Committee
Playing Fields Committee
Neighbourhood Plan Committee
Young People Committee
Other Working Groups

10. SUMMER FAIR – To consider report from Councillor Rothwell.

11. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.

Date of next Council Meeting – Thursday 11 July 2024.