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EAST BERGHOLT PARISH COUNCIL

Annual Parish Council Meeting
Thursday 12 May 2022 to commence at the conclusion of the
Annual Parish Meeting (which commences at 7pm).
at The Lambe School, Gaston Street, East Bergholt.

Dear Councillors

Notice of meeting/Summons – You are summoned to the Annual Meeting of East Bergholt Parish
Council which will take place on Thursday 12 May 2022, to commence at the conclusion of the Annual
Parish Meeting (which commences at 7pm) at The Lambe School, Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
5 May 2022

AGENDA

1. APPOINTMENT OF CHAIRMAN – To appoint the Chairman of the Council for the ensuing
municipal year. The Parish Clerk to take the chair for this item.

2. APPOINTMENT OF VICE -CHAIRMAN – To appoint the Vice-Chairman of the Council for the
ensuing municipal year.

3. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

4. DECLARATIONS OF INTEREST AND DISPENSATIONS – To receive any declarations of interest
and to consider any written requests for dispensation.

5. MINUTES OF THE COUNCIL MEETING OF 14 APRIL 2022 – To approve as a correct record the
minutes of the Council Meeting held on 14 April 2022 (attached).

6. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the
above meeting and not dealt with under any other agenda item.

7. TERMS OF REFERENCE OF COMMITTEES – To review the terms of reference of committees
(attached).

8. APPOINTMENT OF STA NDING COMMITTEES – To appoint the Standing Committees for the
ensuing municipal year. A schedule of the Standing Committees and membership for 2021/22 is
attached.

9. NOMINATION OF TRUSTEES TO OUTSIDE BODIES – To nominate trustees to outside bodies.
A schedule of the outside bodies, the current trustees and the vacancies is attached.

10. ANNUAL APPOINTMENT OF REPRESENTATIVES TO OUTSID E BODIES – To appoint
representatives to outside bodies for the ensuing municipal year. A schedule of the outside bodies
and the representatives for 2021/22 is attached.

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11. FINANCIAL REPORT – To consider the report containing matters required by Standing Orders
(attached).

12. CORRESPONDENCE – To consider correspondence received since the last meeting (The current
correspondence list and the items of correspondence attached. The Final list and items of
correspondence will be circulated before the meeting and published on the website).

13. PLANNING AND DEVELOPMENT

13.1 To consider and make recommendations to the Local Planning Authority upon applications
received. (Current applications list attached. The Final list will be circulated before the meeting
and published on the website).

13.2 To consider planning and development correspondence received from the Local Planning
Authority.

14. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

14.1 Schedules of Payments and Income – To consider and approve payments for April 2022, to
note income received and bank transfer in April 2022 (attached).

14.2 Bank reconciliation statement – To note the bank reconciliation statement for April 2021
(attached).

14.3 Internal Audit Report 2021/22 and Annual Governance and Accountability Return 2021/22 –
To note the Internal Audit Report 2021/22 and to approve the AGAR return 2020/21 (to follow).

15. PARISH INFRASTRUCTURE INVESTMENT PLAN – To consider Plan recommended to Council
by the Strategy, Policy and Finance Committee (To follow).

16. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.

17. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – it be proposed that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act
1972 Sections 100 and 102, the public (including the press) be excluded from the meeting as
publicity would be prejudicial to the public interest by reason of the confidential nature of the
business to be transacted.

18. CONFIDENTIAL MINUTES – To approve as a correct record the confidential minutes of the
Council Meeting held on 14 April 2022 (attached).

19. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the
above meeting and not dealt with under any other agenda items.

20. COUNCIL VACANCY – To consider the applications for the Council Vacancy (attached) and to
determine which applicant to co-opt.

Date of next Parish Council Meeting – 9 June 2022

AT THE CONCLUSION OF THE MEETING COUNCILLORS ARE ASKED TO REMAIN FOR SHORT
MEETINGS OF THE COMMITTEES TO ELECT THEIR CHAIRMEN.