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EAST BERGHOLT PARISH COUNCIL
East Bergholt Parish Council Meeting
Thursday 14 April 2022 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt
Dear Councillors
Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 14 April at 7.30 pm at The Lambe School, Gaston
Street, East Bergholt.
Yours sincerely
Graham White
Parish Clerk
7 April 2022
AGENDA
OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity
will be given to members of the public to make representations to the Council or to ask
questions.
1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.
3. MINUTES – To approve as a correct record the minutes of the Parish Council meeting of
10 March 2022 (attached).
4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters
from the above meeting and not dealt with under any other agenda items.
5. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider reports (attached).
6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and
items of correspondence will be circulated before the meeting and published on the
website).
7. PLANNING AND DEVELOPMENT
7.1 To consider and make recommendations to the Local Planning Authority upon
applications received. (Current applications list attached. The Final list will be circulated
before the meeting and published on the website).
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7.2 To consider planning and development correspondence received from the Local
Planning Authority.
8. STRATEGY, POLICY AND FINA NCE COMMITTEE MATTERS
8.1 Schedule of Payments and Income – To consider and approve payments and note
income and bank transfers for March 2022 (attached).
8.2 Bank reconciliation statement – To note the bank reconciliation statement for March
2022 (attached).
8.3 Budget Monitor 2021/22 – Year End report – To consider report and accompanying
spreadsheets from the Clerk (to follow).
9. REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE BODIES –
Babergh Alliance of Parish and Town Councils – Councillor Hurley
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Rothwell
East Bergholt/Barbizon Twinning Association – Councillor Hurley
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Woodcock
EB United Charities – Former Councillor Lansdell remains a trustee until his term expires.
Lettice Dykes Foundation – Former Councillor Eley to be replaced at the annual meeting.
The Lambe School – Councillor Elmer
10. APPRECIATION AND MEMORIAL FOR THE VILLAGE – The Chairman to report.
11. GROUNDS MAINTENANCE CONTRACTS –To consider report from the Clerk (attached).
12. COUNCIL VACANCY – To consider the process for co-option.
13. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.
14. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local
Government Act 1972 Sections 100 and 102, the public (including the press) be excluded
from the meeting as publicity would be prejudicial to the public interest by reason of the
confidential nature of the business to be transacted.
15. CONFIDENTIAL MINUTES – To approve as a correct record the confidential minutes of
the Parish Council meeting of 10 March 2022 (attached).
16. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters
from the above meetings and not dealt with under any other agenda items.
Date of next Parish Council Meeting – Thursday 12 May 2022.