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EAST BERGHOLT PARISH COUNCIL
East Bergholt Parish Council Meeting
Thursday 11 February 2021 at 7.30 pm
This meeting will be conducted by digital conference call to which the public may obtain
access via the link on the Council’s website (www.eastbergholt.org)
Dear Councillors
Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish Council
which will take place on Thursday 11 February 2021 at 7.30 pm. The meeting will be conducted by
digital conference call pursuant to The Local Authorities and Police and Crime Panels (Coronavirus)
(Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations
2020.
Yours sincerely
Graham White
Parish Clerk
4 February 2021
AGENDA
OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity will be given to
members of the public to make representations to the Council or to ask questions.
1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.
2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of interest or consider
any written requests for dispensation.
3. MINUTES – To approve as a correct record the minutes of the Parish Council Meeting held on 14 January
2021 (attached).
4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters from the above
meeting and not dealt with under any other agenda items.
5. CORONAVIRUS – To consider the current situation in East Bergholt.
6. COUNTY AND DISTRICT COUNCILLOR REPORTS – To consider any reports (attached).
7. PLANNING AND DEVELOPMENT
7.1 To consider and make recommendations to the Local Planning Authority upon applications received.
(Current applications list attached. Final list will be circulated before the meeting and published on the
website).
7.2 To consider planning and development correspondence received from the Local Planning Authority.
8. CORRESPONDENCE – To consider correspondence received since the last meeting (The current
correspondence list and the items of correspondence attached. The Final list and items of correspondence
will be circulated before the meeting and published on the website).
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9. STRATEGY, POLICY AND FINA NCE COMMITTEE MATTERS
9.1 Schedule of Payments – To consider and approve payments for December 2020 (attached).
9.2 Bank reconciliation statement – To note the bank reconciliation statement for December 2020 (attached).
10. OTHER COMMITTEE MATTERS – To consider any matters arising from the work of the Committees.
10.1 Roads, Footpaths and Flatford Committee
10.2 Burial Grounds Committee
10.3 Playing Fields Committee
10.3.1 CCTV Security for Sports Pavilion and Constable Hall
10.3.2 Request from East Bergholt Tennis Club
10.4 Neighbourhood Plan Committee
10.5 Other Working Groups
11. REVIEW OF COUNCIL POLICIES – STANDING ORDERS – To consider report from the Clerk (attached).
12. OUTDOOR GYM PROPOSAL – To consider proposal submitted by the Chairman of the Playing Fields
Committee (attached).
13. VERGES AND HED GEROWS – Councillor Eley to present email from Suffolk County Council and
photographs (attached).
14. REVIEW OF THE PARISH OFFICE – To consider report from the Clerk (attached).
15. URGENT COMMUNI CATIONS – To consider any other matters of sufficient urgency and importance which
the Chairman of the Council allows.
16. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – it be proposed that pursuant to
the Public Bodies (Admission to Meetings) Act 1960 and the Local Government Act 1972 Sections 100 and
102, the public (including the press) be excluded from the meeting as publicity would be prejudicial to the
public interest by reason of the confidential nature of the business to be transacted.
17. CONFIDENTIAL MINUTES – To approve as a correct record the confidential minutes of the Parish Council
Meeting held on 14 January 2021 (attached).
Date of next Parish Council Meeting – Thursday 11 March 2021.