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EAST BERGHOLT PARISH COUNCIL

East Bergholt Parish Council Meeting
Thursday 14 December 2023 at 7.30 pm
at The Lambe School, Gaston Street, East Bergholt

Dear Councillors

Notice of meeting/Summons – You are summoned to the meeting of East Bergholt Parish
Council which will take place on Thursday 14 December 2023 at 7.30 pm at The Lambe
School, Gaston Street, East Bergholt.

Yours sincerely
Graham White
Parish Clerk
7 December 2023

AGENDA

OPEN PUBLIC SESSION – Prior to commencement of the Council’s business, the opportunity
will be given to members of the public to make representations to the Council or to ask
questions.

1. APOLOGIES FOR ABSENCE – To receive any apologies for absence.

2. DECLARATION OF INTERESTS OR DISPENSATIONS – To receive any declarations of
interest or consider any written requests for dispensation.

3. MINUTES – To approve as a correct record the minutes of the Council meeting of 9
November 2023 and the Extraordinary Council meeting of 30 November (attached).

4. MATTERS ARISING/UPDATES – To consider any matters arising or updates on matters
from the above meetings and not dealt with under any other agenda items.

5. COUNTY AND DISTRICT COU NCILLOR REPORTS – To consider the County
Councillor’s report (attached) and the District Councillor’s report (to follow).

6. CORRESPONDENCE – To consider correspondence received since the last meeting (The
current correspondence list and the items of correspondence attached. The Final list and
items of correspondence will be circulated before the meeting and published on the
website).

7. PLANNING AND DEVELOPMENT

7.1 To consider and make recommendations to the Local Planning Authority upon
applications received. (Current applications list attached. The Final list will be
circulated before the meeting and published on the website).

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7.2 To consider planning and development correspondence received from the Local
Planning Authority.

8. STRATEGY, POLICY AND FINANCE COMMITTEE MATTERS

8.1 Schedule of Payments and Income – To consider and approve payments and note the
income and bank transfer for November 2023 (attached).

8.2 Bank reconciliation statement – To note the bank reconciliation statement for
November 2023 (attached).

9. REPORTS FROM COU NCIL REPRESENTATIVES ON OUTSIDE BODIES
Constable Hall Management Committee – Councillor Price
East Bergholt Community Land Trust – Councillor Rothwell
East Bergholt/Barbizon Twinning Association – Councillor Miller
East Bergholt Futures – Councillor Woodcock
East Bergholt Society – Councillor Miller
East Bergholt Sports Council – Councillor Woodcock
SALC – Councillor Davies
COUNCIL NOMINAT ED TRUSTEES TO OUTSIDE BODIES
East Bergholt United Charities – Councillor Hockley
Lettice Dykes Foundation – Councillors Hurley, Rothwell and Wombwell
The Lambe School – Councillors Elmer and Roberts

10. REPORTS FROM PARISH COUNCIL WORKING GROUPS
10.1 Children & Families – to consider report from Councillor Matthews (attached).
10.2 Cost of Living – Councillor Hurley to report
10.3 Website – Councillor Wombwell to report

11. URGENT COMMUNICATIONS – To consider any other matters of sufficient urgency and
importance which the Chairman of the Council allows.

12. RESOLUTION TO EXCLUDE THE PUBLIC (INCLUDING THE PRESS) – To propose that
pursuant to the Public Bodies (Admission to Meetings) Act 1960 and the Local
Government Act 1972 the public (including the press) be excluded from the meeting as
publicity would be prejudicial to the public interest by reason of the confidential nature of
the business to be transacted.

13. SECTION 146 NOTICES – To consider legal advice upon the latest developments
(attached).

Date of next Council Meeting – Thursday 11 January 2024