EAST BERGHOLT PARISH COUNCIL Young People Committee Meeting Agenda Wednesday 21 st January 2026, 7.00pm at the Congregational Church, Cemetery Lane, East Bergholt 1. OPEN PUBLIC SESSION 2. WELCOME AND APOLOGIES FOR ABSENCE Apologies- Cllr Lyn Matthews 3. DECLARATION OF INTERESTS- To receive any declarations of interest. 4. TO APPROVE MINUTES OF PREVIOUS MEETING- To approve as a correct record the minutes of the previous Committee meeting. 5. MATTERS ARISING OR UPDATES – to consider any matters arising or updates on matters from the above not dealt with under any other agenda item 6. YOUTH CLUB UPDATE- Simon Doling attending [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. Traffic, sharp objects, ice3 3 9 2 3 6Hazards on litter picking route Equipment issued to [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. 1, 4 1 4 3 1 3 2, 3 2 6 3 1 3CCTV recommended with [...]

1 EAST BERGHOLT PARISH COUNCIL Roads, Footpaths and Flatford Committee Meeting on Thursday 22 nd January 2026 at 8.00 pm The Lambe School, Gaston Street, East Bergholt AGENDA OPEN PUBLIC SESSION - Prior to commencement of the Committee business, the opportunity will be given to members of the public to make representations and to ask questions. 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST – To receive any declarations of interest. 3. MINUTES – To approve as a correct record the minutes of the previous Committee meeting 4. MATTERS ARISING/UPDATES – To consider and matters arising or updates on matters [...]

RISK ASSESSMENT FORM Who can be Harmed? And how? 5 10 15 20 25 Unacceptable Stop 4 8 12 16 20 High Urgent Action 3 6 9 12 15 Medium Action Required 2 4 6 8 10 Low Monitor 1 2 3 4 5 Trivial No action *If the risk is trivial (see below) then there is no need to do anything further. If the risk is low, monitor and seek to improve at the next review or if there is a significant change. Members of the public from damaged seating 3 3 9 3 1 3 Members of the [...]

EAST BERGHOLT PARISH COUNCIL Playing Fields Committee Budget Meeting Minutes Tuesday 20 th November 2025, 7.30pm at The Lambe School, Gaston Street, East Bergholt OPEN PUBLIC SESSION The were no members of the public present. The meeting commenced at 7.30pm. 1. WELCOME AND APOLOGIES FOR ABSENCE 2. DECLARATION OF INTERESTS- None received. 3. BUDGET:- After some discussion it was decided to add an item ‘Pavilion Maintenance’ to the budget with £3000 allocated to this. It was understood that this was for works on the fabric of the building and matters directly associated with that. Decoration etc was the responsibility of [...]

Page 1 of 3 EAST BERGHOLT PARISH COUNCIL Playing Fields Committee Meeting Minutes Thursday 16 th October 2025, 7.00pm at The Lambe School, Gaston Street, East Bergholt OPEN PUBLIC SESSION No members of the public in attendance 1. WELCOME AND APOLOGIES FOR ABSENCE Present. Councillors M. Hockley (chair), J. Miller, N. Roberts, J. Price, G. Woodcock, L. Matthews, plus Sports Council Chairman J. Hambrook. APOLOGIES FOR ABSENCE R. Elmer 2. DECLARATION OF INTEREST None 3. MINUTES An amendment was made in relation to an incorrect comment on ‘minutes format’ attributed to Councillor Roberts. Then all approved. 4. MATTERS ARISING Councillor [...]

EAST BERGHOLT PARISH COUNCIL Playing Fields Committee Meeting Agenda Thursday 22nd January 2026, 7.00pm at The Lambe School, Gaston Street, East Bergholt OPEN PUBLIC SESSION - Prior to commencement of the Council’s Committee business, members of the public may make representations or to ask questions. 1. WELCOME AND APOLOGIES FOR ABSENCE Committee Members - Councillor Hockley chair, Councillors: Woodcock, Elmer, Matthews, Miller (ex officio), Roberts (ex officio). John Hambrook (Sports Council) non-voting 2. DECLARATION OF INTERESTS- To receive any declarations of interest. 3. MINUTES – To approve the minutes of the meetings of 16 October and 20 November as a [...]

EAST BERGHOLT PARISH COUNCIL Young People Committee Budget Meeting Minutes Tuesday 18 th November 2025, 7pm at The Lambe School, Gaston Street, East Bergholt OPEN PUBLIC SESSION The were no members of the public present. The meeting commenced at 7pm. 1. WELCOME AND APOLOGIES FOR ABSENCE Present: Cllr M Burns (chair) Cllr L Matthews Cllr M Hurley Cllr J Miller Cllr N Roberts 2. DECLARATION OF INTERESTS- None received. 3. BUDGET This was proposed by Cllr Burns, seconded by Cllr Hurley and approved unanimously (5 for, 0 against): An increase of £8,000.00 for the youth club to allow for potential [...]

EAST BERGHOLT PARISH COUNCIL Roads, Footpaths and Flatford Committee Budget Meeting Minutes Tuesday 20 th November 2025, 7.00pm at The Lambe School, Gaston Street, East Bergholt OPEN PUBLIC SESSION The were no members of the public present. The meeting commenced at 7.00pm. 1. WELCOME AND APOLOGIES FOR ABSENCE Apologies from John Price. Councillor Hockley took the chair 2. DECLARATION OF INTERESTS- None received. 3. BUDGET RFF General:-A report from Chairman John Price had been circulated and the after some discussion it was unanimously agreed to add £6,000 to the budget for road safety measures at the Gandish/Mill Road crossroads. RFF [...]